IMMEDIATELY REQUIRED
Finance Manager
Full-time-Service Contract with possibility extension, Jakarta-based
Rutgers Indonesia which will be demerged from Rutgers Netherlands and transformed to be Yayasan Generasi Sehat Indonesia (YGSI) is a not-for-profit organization that continues to believe sexuality and human reproductive health should be viewed positively without being judgmental and free from violence. Our vision is to create a conducive environment (gaining support from the government and the wider community) in realizing an Indonesian society free from all forms of violence, fulfilling the rights of sexual health and reproductive rights that are equal and non-discriminatory. YGSI will continue to operate in some areas across Indonesia, such as North Sumatra, DKI Jakarta, West Java, East Java, and NTB. The YGSI is now in the preparation to be an independent organization and provide wide space to create the innovative system in finance, HR, procurement and organization. While the new organization is migrating its website, more details about the program can be accessed here: https://www.rutgers.id/.
To support its operation, YGSI is currently seeking a highly qualified national candidate to fill the position of Finance Manager who is interested in working on SRHR and SGBV issues, has substantial experience in finance and has a complete understanding of the core finance and project management processes, interested in building the finance system and operation.
S/he acts as a discussion partner on the country level for financial matters, as well as a member of the Senior Management Team to ensure that all financial data and reporting are within the Rutgers financial guidelines and directions, donor requirements, accounting and reporting regulations aimed at timely, complete and up to date insight in the (financial) performance of the country office and programs. S/he will also act as treasurer in the foundation who provides updates to the Board of Trustee together with the chair of board management.
Report to: Director of YGSI
Reportees: Finance officer, Accounting Officer, Finance Assistant
Coordinate with: the Finance team at Donor organizations, and Project Managers at YGSI
Main Responsibilities:
1. Develop the Finance Strategy for YGSI and its resource mobilization.
2. Develop the Finance system using Accurate, the foundation will provide training as well as guidance from Rutgers Netherlands.
3. Managing all finance functions of YGSI and advising, drafting and analyzing financial management information statements and financial reports.
4. Act as a source of expertise and business partner for management and Program Team on issues concerning Financial Management, performance indicators and related legal matters.
5. As Financial Lead in, and in collaboration with the country proposal team, developed, reviewed, and refined budgets within the approved threshold, in line with and compliant with organisation guidelines.
6. Conduct internal compliance and control assessments, identify and address risk areas, implement measures to minimize the risk of irregularities and coordinate audits based on corporate compliance and audit procedures in consultation with the International Finance Manager in the Netherlands, the management team and the Program team
7. Contact person for external auditor and bank(s)
8. Responsible for the financial planning and control cycle
9. Execute all necessary financial accounting activities and checks, assuring complete and correct allocation of costs and time. Ensure that internal and external financial reporting complies with the relevant financial standards and regulations, including adherence to tax-related requirements and compliance.
Key expected results:
1. Clear, consistent and up-to-date Finance strategy and policy for YGSI
2. Efficient and effective finance/admin processes, in line with internal YGSI and donor requirements
3. Adequate and effective provision of information to internal and external parties
4. Enhanced quality of decision-making on financial issues
5. Accurate and compliant budgets in all proposals, taking into account full cost recovery
6. Complete project administration and governance in place
7. Accurate and timely insights on the (financial) performance of the country, enabling strategic decision-making by country management
8. Effective contribution to the accurate and timely financial management of programs and reporting to donors
9. Effective contribution to risk mitigation and increased reliability of financial systems
10. Consistent compliance of country programs and projects with relevant regulations and guidelines and cost-efficient and safeguarded procurement processes in Indonesia.
Candidate Profile
1. Academic qualification- Master's degree or Bachelor's degree in Finance or professional accounting qualification with a minimum of 7 years of relevant working experience and a complete understanding of the core finance and project management.
2. Proven experience in supporting programs funded by bilateral donors, multilateral, and EU, as well as knowledge of results-based financing
3. Familiarity with Accurate Systems will be an advantage.
4. Ability to maintain good relationships with donors and the program team.
5. Strong interpersonal skills, good negotiation and coordination skills
6. Native Indonesian speaker with an excellent command of spoken and written English.
7. Good computer skills (MS Word, MS Excel, Ms. PowerPoint, Internet, and Outlook)
8. Self-motivated, organized and creative in problem-solving
9. Ability to work independently and with a team.
10. Having knowledge/experience in tax regulation in Indonesia
11. Strong communication and leadership skills, presenting financial information to non-finance stakeholders clearly and precisely,
12. Team player, having skills in mentoring and coaching the team and implementing partners.
Contract duration:
Desired start date: January 10, 2023
Duty station: Jakarta
How to apply:
If you are interested in applying for this position, please send your CV and letter of motivation in English to Recruitment_ygsi@rutgers.id with email subject: "Finance Manager" not later than Dec 5th, 2023.
Only shortlisted candidates will be notified.
Yayasan Generasi Sehat Indonesia (YGSI) gives equal employment opportunities to all, regardless of gender, sexual orientation, or religion.
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