The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations on behalf of the German Government. We work to shape a future worth living in over 120 countries around the world.
Indonesia is one of the 17 mega-diverse country, with 2 of the world's 25 hotspots, among other ranks of the word's center of flora and fauna diversity. Prior to CBD ratification, in 1993, Bappenas and KLHK introduce Biodiversity Action Plan for Indonesia, followed by several revised documents known as Indonesia Biodiversity Strategy and Action Plan (IBSAP) and now in the process in updating the post 2020 IBSAP. Over the past decades, integrated management on terrestrial and coastal-marine areas has been gaining attention of the Government of Indonesia, particularly in regard to Blue Economy and biodiversity management. However, on-the ground implementation is a complex and formidable task that still becomes an issue to be solved. The increasing development by the time decreasing the environmental quality. Sectoral and silo approach according to each jurisdiction may no longer be applicable. Instead, collaborative, integrated, and transformative approaches are keys to achieve sustainable development at various scales. The current national agenda, for instance, highlighted the green economy transformation and observed the nexus between climate, biodiversity, and development. The integrated management of land-and seascape in Indonesia is therefore, one of the keys to support the sustainable development.
The project "Solutions for Land-and Seascape for Indonesia (SOLUSI)" aims at developing and deploying an ecosystem approach for land and seascapes in at least three regions in Indonesia. As such, its focus lies on biodiversity conservation and ecological restoration, including efforts to strengthen the sustained provision of eco-system services, strengthen blue and green economies as pathways to sustainable development, including agroforestry, aquaculture, and the promotion of ecotourism. SOLUSI promotes enhanced climate-resilient livelihoods through public-private-people partnership (PPPCP), policies and investments and facilitates learning among partner provinces and scaling-up to others using an inter-provincial knowledge sharing platform. This project is a partnership between the Government of Germany (BMUV) and the Government of Indonesia (BAPPENAS) and will be implemented by a consortium consist of GIZ, ICRAF, SNV and Yayasan KEHATI Indonesia.
To support implementation of the project, we seek one (1) Indonesian candidate for the position as:
Junior Administrative Specialist
The incumbent is responsible but not limited for:
- Ensure that financial administration and administrative procedures are implemented in accordance with GIZ standards and procedures for LASSO/SOLUSI and consortium partner
- Contribute to smooth handling of administration and financial management matters related to the project activities
- Ensure that financial administration and administrative procedures properly implemented in accordance with GIZ standards.
- Follow and communicate rules and procedures of GIZ to team members and project partners
- Support the GIZ Team in organizational matters where needed.
- Ensure the smooth operation of the project office in Palu.
In this context, the position holder fulfils the following tasks:
1. Financial administration, Procurement and Contract
- Preparing procurement for service and goods with value up to EUR 2,500 in coordination with the requesting officer in compliance with GIZ PnR
- Support technical staff in requests for procurement for service and goods on administrative matters and in coordination with Lasso/Solusi Office in Jakarta and GIZ Country Office
- Ensuring the completeness supporting documents and verifying vouchers, incl. materially correctness for bank transactions ('Maker') to be released by GIZ
- Checking incoming invoices and coordinate with suppliers and service providers for service delivery and payments
- Collecting and preparing proper receipts for bookkeeping, calculations, indicating its cost classification, and recording it into Winpacss cash on a daily basis
- Support the monitoring of income and expenditure, and monthly cash reconciliation
- Administrative and financial handling of service provision contracts and the procurement of goods
- Following up third party receivable and monthly Error Sheet based on project and office journal
- Settling advances for all travel and event-related matters for related staff
- Operating the petty cash including maintaining cash book
- Arranging monthly payments such us office operational (internet, mailing cost and other fee)
- Calculating mobile phone use between official and private use, as well as processing the reimbursement
2. Events and travel management
- Arranging event-related matters such as hotel reservation (meeting room / room accommodation)
- Support the organization and implementation of events including preparing the venue, coordinating invitations, registering participants and ensuring all administrative requirements are met
- Support the organization of online events including technical matters and coordination with participants
- Arranging travel such as booking tickets, flights, hotel reservation, transport, etc. for domestic travel in coordination with GIZ Country Office
- Following up third party receivables for all travel & event-related matters, such as refunding air ticket, hotel payments, etc. based on project and office journal
- Supporting the settlement of advance payments for events and travel (RKA) for staffs and partners
- Review travel claims (Reisekostenabrechnung) by staff and submit it to Lasso Office Jakarta or GIZ Country Office Indonesia
3. Secretarial work and support services
- Preparation of information, materials and other support to the technical staff
- Supporting with correspondence and facilitating the internal distribution of letters including recording of incoming and outgoing letters
- Filing documents into the online data management system
- Keeping track of and filing all assets.
- Other tasks based on request of the manager.
4. Other duties/additional tasks
- performs other duties and tasks at the request of the superior
- Provide support to the Cluster Coordinator and Country Director on overarching issues related to the implementation of GIZ corporate strategy (eq. Vision 2028)
- Bachelor's degree in business administration, accounting or financial management
- At least 3 years of professional experience in administration and bookkeeping, accounting or finance management
- Experience in providing organizational support in international development cooperation projects
Other knowledge, additional competences
· Very good working knowledge of ICT technologies (related software, email, the internet) and computer applications (e.g. MS Office)
· Excellent written and oral communication in Bahasa Indonesia and English
· Knowledge of GIZ procedures and rules related to financial management and accounting is considered and advantage
· Willingness to acquire new knowledge as required by the tasks to be performed
· Pro-active attitude, flexibility and service orientation in a fast-paced working environment
· Strong organizational competence with good communication and coordination skills
· Ability to work in an intercultural environment
Duty Station: Palu
Joining Date: a.s.a.p.
Direct Supervisor: Commission Manager of Solutions for Land-and Seascape for Indonesia (SOLUSI)
Please submit your motivation letter, comprehensive resume and copy of educational certificate (including training and list of references) as attachments to recruitment-indo@giz.de by February 29th, 2024, with subject line SOLUSI – Junior Administrative Specialist.
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference) – the attachments are not more than 300 KB.
Only short-listed candidates will be notified.
0 Comments:
Posting Komentar