[newdevjobsindo] [newdevjobsindo][Traineeship Program Notice] GIZ Indonesia for the Indonesian-German Forests and Climate Change Programme (FORCLIME) Project: Information and Knowledge Management Trainee

Februari 26, 2024   Comment  

The Indonesian-German Forests and Climate Change Programme (FORCLIME) supports the Indonesian Government and relevant public and private actors in developing and implementing the institutional and regulatory framework, methods and services for sustainable forest management, nature conservation and the reduction of greenhouse gas emissions from deforestation and forest degradation.

GIZ has been working with the Ministry of Environment and Forestry through Forest and Climate Change  Programme (FORCLIME) to Support the government of Indonesia, public actors and relevant private sectors in developing and implementing institutional and regulatory frameworks, methods and services for sustainable forest management, nature conservation and reduction of greenhouse gas emissions from deforestation and forest degradation since 2009.

FORCLIME is seeking 1 trainee - Indonesian candidates - for the following position:

Information and Knowledge Management Trainee

 A.    Responsibilities

Information and Knowledge Management including the new record management are important parts of the digitisation process of GIZ. Projects have to upload important data into the Document Management System (DMS) and conduct a consistent data management approach according to company's new guidelines. The online data also serves as basis infor-mation for the audit. For audit purposes those documents need to be available in English. FORCLIME is in the process of inventory and quality control of the DMS structure and is seeking a trainee to support the records manager and the IKM officer in this process. Under the guidance of these two, publications existing in DMS need to be checked and if not done yet, the summary translated into English and then stored again in DMS, so all interested parties understand what activities have been conducted. Beside the support of the DMS man-agement the trainee shall support the archiving of photos and in the creation of outreach documents, e.g. fact sheets, policy briefs, posters, etc. 

B.    Tasks 

General tasks and organization support

The aim of a traineeship with the FORCLIME Project is to give the trainee an insight into the inner workings of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) and its project implementation. The tasks are subject to change depending on the project activities. Thus, the trainee will participate in many project activities, not as an observer, but assisting in specific tasks (organization, research, note taking, providing critical feedback, etc.). Soft skills required in that position include enhanced ability for teamwork, flexibility, organization, initiative, and very good communication skills. 

The following tasks provide a framework and can be adjusted during the traineeship:

• The trainee is supporting of checking and translating deliverables of hired consultants as well as correspondence with partners (i.e. letters, brochures etc.), and ensure the correct DMS record management filing.
• The trainee shall support the Information and Knowledge Management officer in the archiving outreach documents (reports, books, etc) including filling Table of FORCLIME publications on the Publication GIZ Indonesia and Timor Leste. In addition, also archiving of relevant photos in the DMS. 

 C.    Required qualifications and competences 

• Currently enrolled as student at Indonesian university (preferable in forestry, environmental sciences, development studies or another relevant fields) or maximum 1 year after graduating from university
• knowledge in forestry-related and/or climate change-related project in Indonesia is an advantage
• Full business proficiency language skills in English
• Good communication, networking, and coordination skills
• Familiarity with translation application and tools is an advantage
• Familiarity with publishing software
• The trainee needs to maintain the confidentiality of sensitive information in the documents being translated. The trainee needs to adhere to the organization's data protection and provacy policies. 

Please note that you can only apply for this traineeship if you are currently enrolled as a student or your graduation was no longer than one year ago. 

Duty Station: Jakarta
Working Hours: 5 working days per week, 8 working hours per day
Expected Joining Date: ASAP                                    

Interested candidates shall submit comprehensive resume and a motivation letter to: recruitment-indo@giz.de before March 12^th, 2024. 

Please put: FORCLIME Trainee IKM as your email subject and name the files using following format:  

[Your Complete Name]_[Motivation Letter/CV] 

Only short-listed candidates will be notified