Title: LTTA – Junior Administrative Assistant
Project: USAID Ber-IKAN Activity
Location: Jakarta, Indonesia
Reports to: HR and Operations Officer and Office Manager
GENERAL DESCRIPTION
Company Description
Resonance is a global consulting firm that delivers market-based solutions to address the world's toughest challenges.
We work with changemakers in the private sector and the international development community to solve wicked problems and promote market opportunity. We specialize in developing partnerships, innovation, sustainable business models, and impact finance that drives impactful results.
Across our work, we integrate diverse voices and perspectives, and promote collaboration across sectors and up and down the chain—from the field to the boardroom. Throughout, we translate client ambition into action and impact on the ground.
Project Description
Resonance is seeking candidates to serve as the Junior Administrative Assistant to assist Operations Team in implementing the USAID/Indonesia Ber-IKAN Activity, a five-year project operating until July 2027. The Collaborative Fisheries Management or "Ber-IKAN" Activity seeks to advance Indonesia's self-reliance to protect marine biodiversity by improving sustainable and equitable management of fisheries. It contributes to the 2020-2024 USAID Indonesia Country Development Cooperation Strategy, and focuses on the following four main objectives:
1. Improved adoption of and compliance with evidence-based fisheries policies for priority fisheries.
2. Strengthened small-scale fisheries governance.
3. Increased government and market-based incentives for sustainable seafood products.
4. Improved protection of ETP marine species affected by fishing practices.
RESPONSIBILITIES/ESSENTIAL FUNCTIONS
Objective
The Junior Administrative Assistant will be responsible for maintaining daily operations of the USAID Ber-IKAN project. He/She will mainly assist HR and Operations Officer and work closely with Procurement Specialist, Program Support Assistant, Finance Officer, as well as Office Manager to ensure all administrative and event's financial tasks are completed and met with Resonance and USAID regulation and policy.
Activity Description
This position will support USAID Ber-IKAN program related with Operations with a range of tasks including but not limited to:
· Support the daily administrative operations of the project.
· Maintain accurate and complete operational record-keeping and filing systems, responsible for the orientation of all new staff in project record-keeping procedures.
· Responsible for the availability of office stationery and other office supplies.
· Manage meeting reservations and scheduling for USAID Ber-IKAN office.
· Coordinate travel and logistics for events and staff in coordination between technical team members, the procurement specialist, and the finance and operations team.
· Maintain project calendar and support events related preparation.
· Work with technical team to assist in preparation of meeting materials, including data collection, and participants confirmation.
· Prepare budget, advance request and cash advance settlement associated with conducting workshops/events.
· Work closely with the HR and Operations Officer, maintain and ensure the accuracy of timesheet data.
· Maintain daily travel plan tracker.
· Supervise Office Assistant.
· Undertake other assignments consistent with the above that may be given from time to time.
QUALIFICATIONS:
The USAID Ber-IKAN is seeking an individual staff, which can demonstrate:
· Minimum High School or equivalent experience.
· Familiar in Administrative work.
· Experience with USAID policy and regulations.
· A positive and a can-do attitude, willingness to learn, and ability to adapt to changing priorities.
· Proficiency of Microsoft Office (Word, Excel, Power Point).
· Ability to apply laws, regulations and instructions and interpret Resonance and USAID policy.
BASE OF OPERATIONS:
The location for this position is Jakarta, Indonesia with potential travel to USAID Ber-IKAN working areas.
REPORTING:
The Junior Administrative Assistant will report to the HR and Operations Officer as Primary Supervisor, and Office Manager as Secondary Supervisor
APPLICATION SEND
Interested applicants are invited to send their CV and Cover Letter to ber-ikanrecruitment@resonanceglobal.com. Applicants are instructed to write "Junior Admin Assistant – NAME" as the subject line of their email no later than March 15, 2024. We regret that we are unable to acknowledge receipt of all applications and only shortlisted candidates will be notified.
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