Term of Reference (ToR)
Baseline Survey
Resilient and Inclusive Community Development (RICD) Project
A. Background
The Center for Disaster Risk Management & Community Development Studies (CDRM&CDS) is a non-partisan, faith-based development organization that supports and facilitates humanitarian activities and development work in service to vulnerable people and communities in the provinces of North and West Sumatra. CDRM&CDS was founded in 2007 as a department of HKBP Nommensen University located in Medan, North Sumatra, Indonesia. Working with partner diaconal department Lutheran churches, we seek to transform lives by alleviating poverty, advancing justice, and realizing human rights.
In 2024, the Center for Disaster Risk Management & Community Development Studies-HKBP Nommensen University (hereinafter written as CDRM&CDS-UHN) plans to start operationalizing the Resilient and Inclusive Community Development (RICD) program in the Mentawai Islands (4 villages) and Nias Islands (3 villages) with the following strategic objectives: 1) strengthening target communities in managing sustainable and safe sources of livelihood, 2) strengthening target communities in managing disaster risks, disaster preparedness including climate change adaptation, 3) empowering people with disabilities and disability inclusion, 4) empowerment of women and young girls and justice and 5) basic health services and social protection.
Based on the above condition, CDRM&CDS-UHN requires initial information and data about the initial situation and conditions regarding the project area and the parties planned to be involved as participants in this program in the future. This information and data will be important material for CDRM&CDS-UHN in managing the project in question now and in the future. For the purposes and objectives mentioned above, CDRM&CDS-UHN requires support from consultants through an initial survey (baseline survey) of the project area and planned prospective program participants (respondents).
| Log frame code | Indicator | Definition of Indicator | Data collection methodology |
| Goal: The targeted vulnerable people, across their life course, live in inclusive, resilient communities where all members, as responsible rights-holders and stewards of the environment are empowered to enjoy dignified lives.
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| Outcome 1: Vulnerable people are motivated and trained members of functional, inclusive livelihoods groups, working to increase the sustainability of their livelihoods, improve their food security and reduce child malnutrition in project villages. | 1. Officially, functional and inclusive livelihood group (minimum 1 group) to deliver services for communities in respective project village | Livelihood groups; formed and strengthened through activities/projects, is open to everyone, especially vulnerable families, has AD/ART, work plan, own finances and legal/legal entity and actively serves its members. | Survey + Recording by MELF officer and project team |
| 2. 7 of official inclusive livelihood groups delivered services to members for food security & livelihood activity with saving and credit scheme.
| Livelihood groups are registered and have legal entities in accordance with government regulations and operate savings and loan activities to support the food security and livelihood activities of their members | ||
| 3. 980 of vulnerable families had meals in daily life as required by Ministry of Health standards ("Isi Piringku"/kind of foods in my plate) by end of project. | Daily eating patterns of vulnerable families; 3 x a day with meals consisting of; rice or its substitute, side dishes (animal or vegetable), vegetables and fruit as suggested in "FILL MY PLATE by the Indonesian Ministry of Health | ||
| 4. Income of 60% of 980 vulnerable families are increased by the end of project | There is an increase or enhancing in the amount (amount) of income/month of vulnerable families compared to their income before participating in the activity/project | ||
| Outcome 2: Stakeholders (DRR groups, schools, community members, village governments and livelihood groups) have increased critical awareness, commitment, capacity, networks and resources to implement inclusive DRR and CCA plans in each project village | 1. Disaster resilient village and school including CCA are transferred to stakeholders (communities, schools and local authorities) in 7 villages | Villagers, local government, school teachers and student know about the concept and program of resilient villages and disaster preparedness schools | Survey + Recording by MELF officer and project team
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| 2. 7 villages have trained and functional DRR task force
| Each village forms a Disaster Management Task Force (SATGAS) according to needs, the SATGAS team is trained and actively carries out its TUPOKSI | ||
| 3. 7 disaster resilient villages are piloted and recognized by local government office (district disaster management agency/BPBD) | Disaster Resilient Village activities/programs are carried out in the village, known, supported and recognized by the local government (related agencies; BPBD) | ||
| Outcome 3a: Physical, attitudinal and capacity barriers to PWDs' access to basic services and participation in decision making within project villages are reduced | 1. Disability inclusive village development is transferred to PwD and families, village government and stakeholder in 7 villages | Persons with disabilities and their families, village governments and relevant parties know about human rights, disability rights, development practices that are inclusive or friendly for all people, especially people with disabilities (access, inclusion, allocation) | Survey + Recording by MELF officer and project team
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| 2. PwDs and families who are live in 7 villages joined and participated in the project and village development process | Persons with disabilities and their families are voluntarily involved and participate in activities/projects and also village development processes (MUSRENBANGDEs, implementation, monitoring, evaluation, learning) | |
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| 3. Disability inclusive family are piloted in 7 project villages by end of project | In each villages there are a number of families who practice disability inclusion (accepting, respecting and supporting people with disabilities) through education, health, accessible housing and others. | |
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| 4. Disability inclusive projects are piloted in 7 villages by end of project | Activities/projects that are inclusive of disabilities (eg; access, inclusion of disabilities, intended for disabilities) are carried out and implemented in the village | |
| Outcome 3b: The empowerment of women and adolescent girls is increased. | 1. Gender justice families are piloted in 7 villages | The family (husband, wife, children) knows the differences between sex and gender, the causes of gender injustice (patriarchal culture, theology), the consequences of gender injustice (gender-based violence, double burdens, discrimination, human rights, women's rights and the family begins to apply it in everyday life . | Survey + Recording by MELF officer and project team
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| 2. # Gender justice champions voluntary run peer educator in 7 villages | A number of villagers who have been selected, educated and trained to become pioneers of gender justice and voluntarily socialize and educate other village residents about gender justice and participate in dealing with gender-related problems in the village | ||
| 3. 7 village governments budgeted some fund to support women empowerment projects | There are a number of activities and budgets planned in the village development plan and budget, implemented and used to support activities or projects regarding women's empowerment. | ||
| Outcome 4: Vulnerable people advocate for their rights to basic services and social protection from local level governments and participate in village development processes to ensure an increase in access to and the provision of basic services and social protection | 1. 7 villages governments funded and implemented some projects to support vulnerable families | There are a number of activities/projects and budgets in the village development plan and budget which are planned, implemented and used for vulnerable families (for clean water facilities, family toilets, health, education) | Survey + Recording by MELF officer and project team
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| 2. 7 villages had functional public latrine, clean water facilities and health community services (Posyandu) | There are a number of public facilities and infrastructure (bathrooms and latrines, clean water facilities, Posyandu) built for and used by village residents | |
Project Area:
Project areas planned to be surveyed include:
· Mentawai islands-West Sumatera Province:
o Sipora Island, South Sipora Sub district; 4 villages
· Nias Islands- North Sumatera Province:
o Nias district, Idanogawo and Bawolato Sub district: 3 villages
Respondent:
· Community:
The program participant (respondent) from the community who are expected to be involved in this survey are 350 people (50 people/village) with the following details:
- Vulnerable/poor family (male & female): 15 persons/families/village
- People with disability and families (male & female): 5 persons/families/village
- Elderly people (male & female): 5 persons/families/village
- Youth (male & female): 5 persons/families/village
· Local authority (government):
There are 54 program participants (respondents) from local governments who are expected to be involved in this survey (27 people each per project area) with the following details:
- Village government (village head, secretary, head of hamlet, BPD member): 4 persons/village.
- Sub district government: 2 persons/sub district
- District government:
a) District head or on behalf of his/her: 1 person
b) District Management Board/BPBD (Mentawai dan Nias): 2 persons each
c) Social affair agency (Mentawai dan Nias): 2 persons each
d) Agricultural agency (Mentawai dan Nias): 2 persons each
e) Health agency (Mentawai dan Nias) : 2 persons each
f) Cooperation and trading agency (Mentawai dan Nias) : 2 persons each
g) Education agency (Mentawai dan Nias): 2 persons each
h) Women and children empowerment agency (Mentawai dan Nias) : 2 persons each
i) BAPPEDA (Mentawai dan Nias): 2 persons each
j) Local school: 2 persons each
The aim of the consultancy is:
1. Lead data collection for CDRM&CDS-UHN's inclusive and participatory baseline survey and produce a high-quality baseline report for the program.
2. Develop a baseline survey tool that includes both qualitative and quantitative data collection.
3. Developed mobile data collection for the initial survey and trained enumerators in the use of measurement and data collection tools
4. Conduct outcomes workshops with staff and partners to disseminate and validate findings and support reflection and ideas to improve future actions.
1) Sustainable and secure livelihood:
- Identify jobs (main and additional) of vulnerable families
- Identify the monthly income level of vulnerable families (amount/amount) including fixed and additional income
- Identify vulnerable family expenses per month (amount/amount) including fixed and additional expenses
- Identifying people who have access to formal and informal banking and capital.
- Identifying the participation of vulnerable families in participating in activities that support livelihoods
- Identifying markets for vulnerable families' production products
- Identifying information on vulnerable families in obtaining daily necessities and business needs (agriculture and others)
- Identify assistance that vulnerable families have received (either from the government or NGOs) for sources of livelihood, and assistance that has been received.
- Identify programs and budgets for livelihood sources for vulnerable families from local governments (Village and Regency/City Governments).
2) Disaster risk management, disaster preparedness including adaptation to climate change:
- Identify types of disasters and potential disasters in their location.
- Identifying capacity What is capacity regarding disasters, disaster preparedness (simulation) and climate change adaptation
- Identify disaster/disaster preparedness/climate change adaptation organizations or groups in the village
- Identify disaster maps, disaster preparedness signs, evacuation places, signs or early warning systems for disasters in the village
- Identify activities/projects regarding disasters/disaster preparedness/climate change adaptation that have been carried out so far by villages or NGOs/groups
3) Empowerment of people with disability and disability inclusion:
- Identify people with disabilities in the village and their numbers
- Identifying the stigma of people with disabilities and their families
- Identify advocacy that has been carried out for the rights of people with disabilities
- Identify organizations or institutions that work or have worked for people with disabilities in the village
- Identify disability involvement in organizations or groups in the village
- Identify programs/activities carried out by organizations or institutions for people with disabilities
- Identify organizations or groups of people with disabilities in the village
- Identify assistance (both government and non-government) intended for people with disabilities? Type of assistance that has been provided
- Identify funding allocations for programs to support people with disabilities from local governments (Village and Regency/City Governments).
4) Empowerment of women and adolescent girl and gender justice:
- Identify the issues faced by women and girls
- Identify the division of roles between men and women in the family in the village and their involvement in the community
- Identify capacity strengthening that already exists in the village
- Identify organizations or institutions that have or are currently working to empower women/adolescent girls in the village
- Identify existing assistance intended for women/women's empowerment/adolescent girls/gender justice
- Identify women's organizations or groups in the village
- Identify programs and budget support for women/adolescent girls/women's empowerment from local governments (Village and Regency/City Governments)
5) Basic services/social protection (access to basic health and health services).
- Identify families who have access to toilets
- Identify sources of clean water
- Identifying healthy and clean-living behavior (PHBS) in the community
- Identify Posyandu activities in the village (toddlers, teenagers, pregnant women and the elderly)
- Identifying cadre capacity in providing Posyandu services
- Identify ownership of population documents for vulnerable groups (family card, birth certificate, KTP)
- Identifying BPJS ownership in vulnerable group families
D. Duration and Timeline
For the baseline survey, the consultant is expected to start from May to July 2024. Approval of baseline survey is milestones as determined by CDRM&CDS-UHN. Below are suggested activities and time frames.
| Activities | Date |
| Recruitment and selection of consultant team leader | 1 – 12 June |
| Orientation and explanation for job description | TBA |
| Inception report and meeting finalization of midline survey | TBA |
| Baseline survey tools and methodology finalization and uploaded in online data collection application | TBA |
| Enumerator training | TBA |
| Baseline survey collection | TBA |
| Baseline survey report development | TBA |
| Baseline survey report presentation (draft report) | TBA |
| Baseline survey report submission (final report) | TBA |
E. Summary of Deliverables
1. Detailed methodology for conducting the midline survey including all components from the suggested methodology
2. Raw and cleaned datasets
3. A Midline study should include the below sections and items.
a. Table of contents
b. Abbreviations
c. Executive summary *This section should include an objective, methodology, key results of a baseline study)
d. Introduction or background
e. Purpose/Objective of the midline study
f. Methodology
g. Limitation in the study
h. Key Findings and analysis
i. The intervention and context
j. Methodology and limitations
k. Findings and analysis
v This section should include tables, graphs and reasons of low or high achievements, etc.
v A summary table which shows indicators, their values, targets, and MoV/data source should be included
l. Conclusions and Recommendations
m. Appendices
v TOR
v M&E Matrix in the approved proposal (including definition, MoV of indicators)
v Baseline survey study schedule
v Baseline data collection tools (Survey questionnaire, FGD/KII questionnaire, observation checklist)
v Raw data and data analysis excel files (Survey results and analysis files, FGD/KII notes and analysis files, etc)
n. A final report in Bahasa and English
F. Consultant Qualifications
· At least 5-years demonstrated experience in both facilitating and conducting baseline-endline surveys and program evaluations.
· Demonstrate knowledge and experience in the implementation of the livelihood, climate change and adaptation, inclusion and gender.
· Experience in quantitative and qualitative data collection and analysis and participatory research skills.
· Excellent oral communication skills and the ability to deliver high quality and effective written communications in English.
· Bachelor's degree in a relevant field, postgraduate qualifications in a relevant field will be advantageous.
G. Submissions Procedures
Consultants or firms interested in applying for the position will need to submit the following:
1. Cover letter briefly outlining relevant experience of all consultants who will work on the project.
2. A proposal outlining the proposed approach and methodology for the consultancy, inclusive of daily rate and all costs in relation to travel, meals, accommodation and other expenses related to the consultancy, and availability to undertake the consultancy
3. Curriculum vitae of all consultants that will work on the evaluation with three references.
4. An example of a relevant piece of written work.
H. Financing
Carrying out this baseline survey will be covered by CDRM CDS-UHN which includes:
a. Consultant honorarium and per diem:
The consultant's honorarium will be paid professionally according to the agreement between CDRM&CDS-UHN and the consultant. The consultant honorarium payment mechanism is as follows:
- 50% will be paid after a contract signed by both parties.
- 50% will be paid after the consultant sends the final report to CDRM CDS-UHN.
b. Transportation and accommodation for consultant to the field (will be adjusted if consultants are needed to go to the field according to agreement)
c. Need for workshops (2 times; preparation of initial survey (baseline survey) and preparation of survey report)
d. Remunerator financing (according to mutual agreement and needs)
e. The equipment and supplies required for the initial service (baseline survey) are in accordance with the mutual agreement
I. Code of Conduct and Safeguarding
CDRM & CDS-UHN has a Child Protection Policy and Code of Conduct that consultants and parties engaged by the consultant are expected to adhere to and will be asked to sign a statement of commitment to the policy. The consultant will also undergo a complete reference check before the deal is executed.
Expressions of Interests are due to 10 June 2024.
Any questions and expressions of interest must be emailed to:
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