[newdevjobsindo] WRI Indonesia is looking for Accounting Coordinator (Jakarta-based)

Mei 29, 2024   Comment  

Overview 

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia. 

Launched in early 2014, WRI Indonesia builds on WRI's 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.

As a non-profit research institution, WRI Indonesia dedicates its contribution to the socioeconomic development of Indonesia in an inclusive and sustainable way. WRI Indonesia works in six main areas: forests, climate, energy, cities and transportation, governance, as well as ocean. WRI Indonesia aspires to support the achievement of Indonesia's Sustainable Development Goals by implementing various activities under its two program clusters: 

1. Food, Land, and Water

• Transforming Supply Chains and Livelihoods: Our mission is to drive the adoption of sustainable palm oil production practices at the national, regional, and global levels. We collaborate closely with government bodies, smallholders, and agriculture businesses, including palm oil, to ensure sustainable livelihoods and secure land tenure.
• Strengthening Forest and Peat Monitoring: We aim to enhance the monitoring capabilities of stakeholders, focusing on forests, peatlands, and landscapes. By leveraging scientific advancements, we aim to support forest management and conservation efforts effectively. We are dedicated to combating illegal forest logging and advocating for thorough reviews of palm oil business licenses.
• Innovating Financing for Nature-based Solutions: Our commitment lies in financing nature-based solutions (NbS) projects. Through strategic investments and partnerships, we strive to find the most effective financing mechanisms and tools that ensure the long-term sustainability of NbS programs.
• Advancing Sustainable Food Systems: Our primary objective is to expedite the transformation of food and land use systems. We actively support the reform agenda for food systems, fostering positive outcomes for the environment, health, inclusive development, and food security. We aim to align these systems with globally agreed-upon sustainable development, climate, and biodiversity goals. 

 2. Climate, Energy, Cities, and Ocean

• Climate Ambition: We are dedicated to advancing transformative solutions for climate change mitigation and adaptation by assisting the Indonesian government in exceeding its climate commitments and successfully transitioning to low-carbon development. We engage with businesses and civil societies at local, national, and international levels to drive transformative solutions that combat climate change and enable communities to adapt to its impacts.
• Energy Transition: We accelerate the transition towards a clean energy future through innovative solutions in clean energy governance and transparent market mechanisms that prioritize inclusivity and fairness. In addition, we convene stakeholders from national and sub-national governments, business sectors, and civil society to collaborate and achieve our shared goals.
• Resilient Cities and Transport: We provide technical assistance to policymakers and urban planners, empowering them to fortify the resilience of urban residents against climate change impacts and reduce road fatalities.
• Sustainable Ocean: Our focus lies in supporting the government of Indonesia to reduce 70% of marine plastic debris by 2025. Additionally, we strive to mainstream blue carbon in Indonesia's New Ocean Economy, promoting the importance of these ecosystems for sustainable development.

WRI Indonesia is seeking a self-motivated, intelligent, detail-oriented, and highly organized individual to join the Operations Department as an Accounting Coordinator. This position will play a pivotal role in enhancing the efficiency of the Operations team, both by optimizing existing procedures and by innovating accounting solutions specific to the needs of the Indonesia office.

The responsibilities encompass a wide range of accounting functions including transaction processing, reconciliation, record-keeping, financial report preparation, maintaining accurate records, audit support, and more.  Given the significant impact these duties hold in maintaining the organization's operational process effectiveness, compliance, and bolstering the financial well-being, this role demands a commitment to managing everyday accounting tasks with utmost diligence and precision, ensuring the seamless operation both within and beyond the department.

While reporting directly to the Senior Accounting Coordinator and work closely with the Indonesia Accounting Team, the position holder is expected to collaborate with the Global Accounting Team. This position will be based in Jakarta with an office-flex working arrangement.  

What You Will Do 

Monthly Closing Responsibilities (30%)

• Reconciliation of Accounts. Conducting thorough reconciliations of all balance sheet accounts. This process ensures that the balances are accurate and reflect the true financial position of the organization.
• Adjusting Journal Entries. Preparing and posting adjusted journal entries as necessary. This could include adjustments for accrued expenses, depreciation, amortization, prepayments, and revenue recognition. These entries ensure that the financial statements accurately reflect the organization's financial activities for the period.
• Reviewing Financial Transactions. Examining all financial transactions made during the month to ensure they have been accurately recorded in the correct accounts and periods. This review helps to identify and correct any errors or discrepancies in a timely manner.
• Financial Statement Preparation. Compiling the preliminary financial statements, including the balance sheet, income statement, and cash flow statement. These documents provide a comprehensive overview of the organization's financial status at the end of the month.
• Analysis and Reporting. Analyzing the financial statements to identify trends, variances from the budget, and any areas of concern that need to be addressed. Preparing a financial report summarizing these findings, along with the financial statements, for review by management and other stakeholders.
• Collaboration with Departments. Working closely with other departments to gather necessary financial information, clarify any discrepancies, and ensure that all financial activities are accurately reflected in the monthly close.
• Ensuring Compliance. Making sure that the monthly closing process complies with applicable accounting standards, policies, and regulations. This involves staying up to date with changes in accounting standards and ensuring that the organization's accounting practices are aligned.
• Process Improvement: Continually seeking ways to streamline the monthly closing process, reduce the time required to close the books, and improve the accuracy of financial reports. This may involve implementing new accounting software, improving internal controls, or training staff in best practices.
• Documentation and Record Keeping. Maintaining detailed records and documentation of the monthly closing process, including all reconciliations, journal entries, and financial analyses. This ensures that the organization has a clear audit trail and supports the integrity of its financial reporting. 

Audit Responsibilities (30%)

• Preparation for Audits. Organizing and preparing all necessary financial documents and records for both internal and external audits. This involves compiling financial statements, invoices, purchase orders, and other relevant financial records that auditors may require to assess the organization's financial health and compliance with laws and regulations.
• Liaison with Auditors. Acting as the point of contact for auditors during the audit process. This includes coordinating schedules, answering queries, and providing clarification or further documentation as needed to facilitate a smooth and efficient audit process.
• Compliance Checks. Regularly reviewing financial procedures and transactions to ensure they comply with applicable laws, regulations, and internal policies. This proactive approach aims to identify and rectify any discrepancies or non-compliance issues before the formal audit.
• Internal Audits. Conducting or assisting with internal audits to identify any potential financial discrepancies, inefficiencies, or areas for improvement within the organization's accounting practices. This can involve reviewing various financial transactions, processes, and controls to ensure they are operating effectively and efficiently.
• Recommendations and Implementations. Based on findings from both internal and external audits, making recommendations for improvements or corrections in the accounting processes and controls. This also involves overseeing the implementation of these recommendations to ensure they are effectively integrated into the organization's practices.
• Monitoring Changes in Legislation. Keeping abreast of changes in financial regulations and legislation that may affect the organization's accounting and reporting requirements. This includes updating internal policies and procedures to ensure ongoing compliance.
• Training and Support. Providing training and support to other members of the accounting team on new compliance requirements, audit procedures, or any changes to internal controls and processes that arise from audit findings.
• Documentation and Reporting. Maintaining comprehensive documentation of all audits, findings, recommendations, and corrective actions taken. This ensures there is a clear record for future reference and for demonstrating the organization's commitment to financial integrity and transparency.

Payment Responsibilities (20%) 

• Invoice Processing. Double eyeing the payment request review process by Accounting Officer. This involves checking the accuracy of invoice details, ensuring they match purchase orders and delivery receipts, and resolving any discrepancies with vendors before continuing to payment processing.
• Payment Scheduling. Managing the schedule for outgoing payments to ensure that all payments are made in a timely manner, adhering to payment terms agreed upon with vendors and suppliers. This requires a detailed understanding of cash flow to prioritize payments effectively.
• Payment Authorization. Ensuring that all payments have the necessary approvals in accordance with the organization's internal controls and authorization policies. This may involve obtaining signatures or electronic authorizations from designated officials within the organization.
• Electronic Payments and Check Processing. Executing payments through various methods, including electronic funds transfers, online banking systems, and preparing checks for those vendors that require this form of payment. Ensuring the security and accuracy of payment details is paramount.
• Payment Reconciliation. Reconciling bank statements with the general ledger and accounts payable records to ensure that all payments have been correctly processed and recorded. This includes identifying any discrepancies and taking appropriate action to resolve them.
• Vendor Communication. Maintaining communication with vendors regarding payment inquiries, account statements, and resolving any issues related to payment delays or discrepancies. Building and maintaining good relationships with vendors is crucial for smooth financial operations.
• Expense Reports and Reimbursements. Processing employee expense reports, verifying the accuracy and compliance with the organization's expense policies, and executing reimbursements for approved expenses in a timely manner.
• Maintaining Payment Records. Keeping comprehensive and organized records of all payment transactions, including invoices, payment proofs, correspondence, and authorization documents. This documentation supports audit processes and financial management.
• Cash Flow Management. Monitoring the organization's cash flow closely to ensure there are sufficient funds available for upcoming payments. This involves working with the finance team to forecast cash needs and manage working capital efficiently.
• Compliance and Reporting. Ensuring that all payment processes comply with relevant laws, regulations, and financial standards. This includes the accurate and timely reporting of financial transactions and adherence to tax laws and reporting requirements.
• Internal Controls and Fraud Prevention. Implementing and adhering to strong internal controls around the payment process to prevent errors and fraud. This includes verifying vendor information, monitoring transactions for unusual activity, and maintaining secure payment systems. 

 Taxation (15%)

• Advise and guide the taxation implication of transaction to the operation team, as follow: Withholding tax article 23 ("PPh 23″); Withholding tax article 26 ("PPh 26″); Final withholding tax return on, rent of land and/or building ("PPh 4(2)"); Corporate income tax ("PPh 25").
• Lead the taxation process by preparing annual tax return and payment within the required time frame. 
• Review and coordinate monthly taxation recap with the taxation consultant.
• Preparation and filing of monthly tax returns to the relevant authorities.
• Oversee preparation & distribution of consultant income tax slip (PPh 21/26), vendor tax receipt (PPh23/PPh 4(2)), Foreign Value Added Tax Receipt (PPN LN) as requested. 
• Assist to organize and update the organization's tax policies. 
• Seek updated tax regulations and make sure that WRI adhere to those regulations.  

Team Management and Leadership (5%):

• Team Supervision. Overseeing the daily activities of the accounting team to ensure tasks are completed accurately and on time. This includes assigning tasks based on individual team members' strengths and workload, monitoring progress, and providing support where needed.
• Training and Development. Identifying training needs within the team and facilitating professional development opportunities. This could involve organizing internal training sessions, encouraging external courses or certifications, and mentoring team members to enhance their accounting skills and knowledge.
• Performance Management. Conducting regular performance evaluations for team members, setting measurable objectives, providing constructive feedback, and recognizing achievements. This process aims to motivate team members, address any performance issues, and support career progression.
• Recruitment and Onboarding. Participating in the hiring process for new team members, including interviewing candidates and making hiring recommendations. Ensuring effective onboarding of new hires to acquaint them with the organization's accounting processes, policies, and team culture.
• Team Building. Fostering a positive and collaborative team environment that encourages open communication, teamwork, and mutual respect. Organizing team meetings and activities to build team cohesion and morale.
• Process Improvement. Leading efforts to identify inefficiencies and areas for improvement within the accounting processes and systems. Encouraging innovation and involvement from team members in redesigning processes to enhance productivity and accuracy.
• Conflict Resolution. Addressing and resolving any conflicts or issues that arise within the team in a constructive manner. Maintaining a harmonious work environment is essential for team effectiveness and job satisfaction.
• Strategic Planning. Contributing to the strategic planning of the accounting department by providing insights and recommendations based on financial analysis, team capabilities, and process efficiencies. Helping to set short-term and long-term goals for the team that align with the organization's financial objectives.
• Communication. Ensuring clear and effective communication within the team and with other departments. This includes disseminating information from management, clarifying tasks and expectations, and providing updates on the department's progress and challenges. 

 What You Will Need

• Bachelor's degree in finance, accounting, economics, and other related fields. 
• Minimum of 3 (three) years of full-time work experience in accounting and financial management, administration, or another related field.
• Previous work experience in a development agency or accounting firm would be preferable.
• In-depth knowledge of accounting principles, regulations, and best practices
• Strong familiarity on Indonesian taxation law
• Hands-on involvement in audit process
• Excellent knowledge of MS Office and familiarity with relevant accounting and/or finance software and ability to learn new system and software applications that are used by WRI Indonesia
• Highly experience in using internet banking systems
• Detail-oriented, highly organized, and adaptable to rapidly changing priorities supported with ability to manage multiple deadlines while delivering high-quality work products with minimum supervision.
• Able to work within systems and procedures, work effectively in a small team environment involving the sharing of information and at times sharing workloads.
• Able to analyses and integrate potentially conflicting numerical, verbal, and other data from several sources.
• Willing to demonstrate, apply and share expert technical knowledge across the organization.
• Excellent communication and interpersonal skills.
• High level of integrity and ethical standards
• Ability and willingness to travel when needed.
• Legally able to work in Indonesia.  

Contract Arrangement

Full-time with fixed-term employment agreement up to 31 December 2024 with 3 (three) months of consultancy contract apply before the fixed-term employment agreement started. 

 

What we offer

• Salary that is commensurate with experience and skills
• Competitive and comprehensive benefit package
• Access to the WRI global network 
• Opportunity to join and/or get involved in different working groups
• A workplace that strives to put diversity and inclusion at the heart of our work 
• A chance to have an impact and to develop your career within a mission driven organization 

Must have authorization to work in Indonesia to be eligible for this position.

Final candidates might be required to take a writing test and to produce two writing samples when needed.

How to apply: To be formally considered, please submit an updated resume and cover letter through WRI Career Portal (World Resources Institute Careers - Accounting Coordinator (jobvite.com))

Application close: 1700 (DKI Jakarta local time), 10 June 2024. We will close the advert earlier when the best candidates are identified at earlier dates.

This is a locally engaged position; Indonesian nationals are encouraged to apply. 

 

About Us

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world's greatest environment and international development challenges and improve people's lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values: 

WRI's mission is to move human society to live in ways that protect Earth's environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, gender diverse communities, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.

Launched in early 2014, WRI Indonesia builds on WRI's 10-year history in the country, and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.