[JOB VACANCY USAID BEBAS-TB INDONESIA]
Procurement Associate West Java
Management Sciences for Health (MSH) is a mission-driven, global nonprofit advisory organization that provides governments, health organizations, and the private sector with the strategies, tools, and management support to deliver high-functioning health systems effectively and efficiently. For over 50 years, we’ve partnered with more than 150 countries to save lives by building strong, resilient, and sustainable health systems.
Since 1980, MSH started working in Indonesia to improve child health, decentralizing health services, expanding access to care and treatment for TB, and strengthening pharmaceutical management. Our deep commitment for TB has awarded us on five-year (2023-2028) for the USAID BEBAS-TB activity. The goal is to reduce TB incidence and mortality by addressing critical gaps and challenges through patient-centred approached in the TB services. To achieve the objectives, MSH is looking for Procurement Associate position that will be placed in West Java. Join us in making difference!
Overall Responsibilities
The role of the Procurement Associate is to procure goods and services at the Provincial level in compliance with MSH/Donor procurements policies and procedures. They prepare procurement solicitations such as REOI, RFQ/RFP and negotiate purchase terms and conditions, prepare and issue purchase orders and agreements, monitor supplier performance and resolve issues and concerns, inspect, and evaluate the quality of purchased items and resolve shortcomings and analyze industry and demand trends and support provincial team with the development and implementation of sourcing strategies. They maintain procurement data including procurement trackers, supplier list, and standards of goods and services, and ensure the effectiveness of procurement in a timely and cost-effective manner.
Specific Responsibilities
Daily reporting to the Provincial Senior Financial & Administration Analyst and for technical aspects coordinate with the National Procurement Team in Jakarta.
The overall responsibilities of the Procurement Associate include, but are not limited to the following:
(i) Ensuring the integrity of the procurement processes of all goods and services required for MSH/Donor.
(ii) Assist in preparing bidding documents.
(iii) Assisting in the evaluation of bids.
(iv) Ensuring that the Technical Evaluation and Tender documents comply with the procurement rules of MSH and relevant donors’ Procurement Regulations.
(v) Assist in monitoring the performance of contractors and consultants' performance and the delivery and completion of contracted goods and services.
(vi) Manage and collaborate with the national and provincial teams to update the preferred vendor list and procurement filling in the system.
(vii) Manage the tender process for long-term service procurement agreements at the provincial and district leveI.
Qualifications:
Education:
- A bachelor’s degree in logistics, supply chain management, business, or other related. A professional certificate in Procurement / Logistics will be an advantage.
- Experience in a USG or donor-funded project or NGO preferred.
- Experience in the use of Quickbooks and Deltek Costpoint will be an advantage.
Experience:
- A minimum of 3+ years of relevant and progressive experience in procurement bid process, such as RFQ/RFP.
- Hands on experience in procure services, goods, and any other format procurement.
Competencies
- Know how related processes and products.
- Showing a good communication skill such relates to people, builds relationships, and effectively presents arguments.
- Result Oriented by meeting deadlines, identifies actions, and achieves goals.
- A solution-based person when meeting challenges/problem
Knowledge and Skills:
- Good working knowledge of purchasing strategies including but not limited to sourcing/ tendering.
- Excellent communication, interpersonal, and negotiation skills
- Strong analytical thinking and problem-solving skills especially when working under pressure.
- Strong proficiency in Microsoft Office and business application software, purchasing, and resource planning systems.
- Detail oriented, strong negotiation skills.
- Ability to work in a team-oriented environment while maintaining an individual workload.
- Monitoring/assessing self-performance to make improvements or take corrective action.
- Planning and scheduling skills.
Please send your application:
- Via online by upload your updated CV with subject: [Prov. Procurement Associate WJ – Your Name] to: id-recruitment@msh.org
- Preferably apply via website: Provincial Procurement Associate WJ
Only applicant who meets the above qualification will be considered
Learn more about MSH and the Activities in Indonesia in here: USAID Bersama Menuju Eliminasi dan Bebas dari TB (USAID BEBAS-TB) (msh.org)
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.
Management Sciences for Health
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