V A C A N C Y
Finance & Accounting Coordinator
Yayasan Indonesia Cerah (CERAH) is a non-profit organization in Indonesia that promotes the country's energy transition policy agenda. CERAH comprises experts in the energy sector, communication, and campaigning. To achieve its goals, it collaborates with diverse stakeholders, including the community, research institutions, the government, and private sector partners.
The Finance and Accounting Coordinator is a full-time position that supports the Senior Operations Manager in the smooth operation of Cerah. It will work closely with the Finance and Accounting Officer. She/he will be responsible for recording transactions, producing an accurate and reliable accounting report of the organization, tax calculation, and ensuring all the financial data are available for annual external audits. She/he is also responsible for overseeing and preparing financial reports and maintaining records of assets, liabilities, revenue and expenditure, payments, and other financial activities.
She/he will work closely with the other Operations Team members to support the effective and efficient operations management, finance, and project administration within Cerah.
Scope of Work:
As a Finance and Accounting Coordinator, the work of the employee in general will include:
Financial Administration and Management
Maintain accurate financial/accounting records and prepare clear calculations to support informational, auditing, and operational use;
Compile and analyze financial information to prepare financial statements including monthly and annual accounts, and ensure financial records are maintained in compliance with donor and organizational policies and procedures;
Day-to-day Finance administration, such as Checking supporting documents and Bookkeeping by System;
Manage Cerah's financial transactions by ISAK-35 and/or other IAI standards and refer to established SOPs;
Prepare and monitor payments for all invoices and bills (office rent, petty cash, office utilities, payroll, etc) and maintain records;
Facilitate monthly payroll, and manage timesheet records for project staff;
Make timely payment process in the banking system to all parties and monitor banking activities of the organization;
Archiving financial transactions documents;
Create journal entries/vouchers monthly and maintain records;
Review and verify reimbursement requests and accountability reports including receipts maintain records;
Create payment voucher and bank transfer transactions for all payments including compiling and reporting all transactions and transfer payments done;
Input the budget for all Cerah projects into the accounting system under Cerah policies;
Checking and ensuring the completeness of all financial transaction documents;
Input the journal of all daily financial transactions into the accounting software in accordance with the determined account code;
Print and sign all incoming/outgoing Bank Vouchers and General Journals then submitted to the Senior Operations Manager;
Prepared Bank Reconciliation for all Cerah bank accounts every month;
Prepare forecast cash flow and update periodically;
Preparing all matters related to taxation (calculating, payment, reporting, and issuing tax returns);
Consolidate, and update projections on a monthly, quarterly, and annual basis in collaboration with other finance and operations staff;
Respond to financial queries and clarifications from staff and NFPs;
Draft internal memorandum and communications on finance related matter;
Ensure compliance with Cerah Operations SoP, Anti-Corruption and Fraud policies at all times.
Financial Reporting and Audit
Prepare financial data for the annual organizational audit;
Support the annual audit process including liaising with external auditors on audit procedures and requirements to ensure the organization's compliance;
Support project's internal and external financial audits, follow up on implementation of audit and compliance review recommendations;
Prepare and finalize financial reports to Project Donors based on the timeline of each project;
Prepare Cerah's cash flow reports and financial statements regularly;
Financial Budgeting and Monitoring
Develop budgets for annual work plans and activity proposals according to the project needs and Cerah rules and regulations with the Senior Operations Manager;
Prepare and review activity budgets in collaboration with relevant staff/PIC;
Support to the development of proposed budgets for future programs and grant proposals;
Provide technical assistants and support day-to-day financial activities to the program team and also monitor the utilization of project funds as well as prepare project financial reports;
Prepare the list of expenditures to be compared with the annual budget plan on a monthly.
Others
Support oversees the Financial and Accounting Officer;
Other task (s) as assigned to the Senior Operations Manager and Executive Director that are relevant to the workflow KPIs.
Requirements:
Bachelor's degree required, in which finance/accounting background will be an advantage;
At least 5 (five) years of financial/accounting management experience in the not-for-profit sector;
Having experience in overseeing finance and accounting for donor-funded projects and managing a multi-year project is highly desirable;
Understanding of financial processing and accounting cycle, as well as the nature of the NGO's operation and management;
Have extensive knowledge in accounting, finance, and taxes with excellent skills in the use of Sango accounting software, internet banking, Google Workspace, and monthly tax reporting (DJP online);
Strong attention to detail, accuracy, and organizational skills with the ability to be flexible and function well under deadlines or concurrent activities;
Resourcefulness, initiative, enthusiasm, and detail-oriented. High standard of personal and professional integrity;
Demonstrated success managing a small team is preferable;
A good command of English and Bahasa Indonesia with strong verbal and written communication skills and the ability to communicate at multiple levels in the organization and with external stakeholders.
The position is urgently required. This position will be for 1 (one) year, from November 2024 to November 2025, with a possible extension depending on performance. The remuneration is based on qualification, competency, and salary history.
Please send your CV and application letter to recruitment@cerah.or.id at the latest on October 1st, 2024, before 17.00 WIB with the subject line: Cerah - Finance and Accounting Coordinator.
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