SCOPE OF WORK
ASEAN-USAID Partnership Program
| Position | Finance and Operations Director |
| Location | Jakarta or ASEAN countries |
| Contract Name | ASEAN-USAID Partnership Program |
| Total Level of Effort | STTA up to 45 days |
| Supervisor | Chief of Party |
Background
The five-year ASEAN-USAID Partnership Program supports ASEAN’s goal to build a more inclusive and prosperous Southeast Asia. Through provision of technical expertise, ASEAN-USAID Partnership Program provides institutional strengthening and support to increase ASEAN’s capacity to better resolve regional and global challenges and advance an effective, rules-based architecture for cooperation among governments in the region to uphold human dignity and the rule of law.
Purpose
The short-term Finance and Operations Director will provide management support and mentorship to project finance, procurement, operations, and administrative teams ensuring adherence to DAI policies and procedures and USAID rules and regulations.
Objectives and Duties
· Acts as a point of contact for DAI home office Project Manager on all home office requests related to finance and operations.
· Provides training and guidance to staff involved in operational, finance, procurement, recruitment, and administrative activities.
· Oversees all administrative matters, including the recruitment and management of operational, procurement, financial and administrative staff.
· Supports the finance team in preparation of the monthly financial field reports and bank reconciliations.
· Works with the Chief of Party to review and analyze budget estimates for allowability, allocability, reasonableness, and consistency.
· Assists in the establishment and maintenance of compliant financial reporting records per record management policy and field manual.
· Oversee project procurement processes and assure the most reasonable, expeditious, and appropriate procurement choices were made pursuant to DAI’s Field Operations Manual.
· Oversees procurement team on each step of the procurement process, from solicitation development to award and goods delivery.
· Ensures the use and adherence of the grants and procurements management system (TAMIS) and other DAI policies and procedures.
· Reviews all grant and procurement activities for compliance with DAI program policies and USAID regulations.
· Works closely with the Home Office project team to manage the budget pipeline and prepare any required project budget realignments and forecasting.
· Supports the development of project administrative policies in accordance with USAID rules and regulations, DAI policy, and Indonesian law.
· Provides input for the weekly updates, quarterly and annual performance reports and annual workplans.
· Participates in weekly meetings with the home office project team.
· Other duties as requested by the Chief of Party
The Finance and Operations Director will report directly to the Chief of Party.
Qualifications
· Master’s or Bachelor’s degree in a relevant field required.
· Minimum of 12 years of experience in a relevant field required especially with previous experience in USAID projects will be preferred.
· Previous experience working on a regional program preferred.
· Proven ability to work under tight deadlines with minimal supervision.
· Demonstrated ability to work as a member of a team and strong interest in professional growth.
· Excellent interpersonal skills and proven ability to manage multiple tasks simultaneously.
· Fluent in written and spoken English.
Interested candidates, please upload your Cover Letter and CV as 1 PDF file that does not exceed 10MB in size to https://fs23.formsite.com/OLJTgx/89rxo1lz4g/index by 8 December 2024 under the subject line: Finance and Operations Director [your name]. Only short-listed candidates will be contacted.
About DAI
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.
Regards,
Recruitment
ASEAN-USAID Partnership Program
Jakarta, Indonesia
ASEAN-USAID Partnership Program is a joint project of the U.S. Agency for International Development (USAID), U.S. State Department and the Association of Southeast Asian Nations (ASEAN)
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