About the organization:
Yayasan Relief Islami Indonesia (YRII) is an independent humanitarian and development organization. YRII, previously Islamic Relief Worldwide in Indonesia as globally with Islamic Relief Worldwide we have been fighting poverty and injustice for 30 years, in a world where more than three billion people still live in poverty
Country Purpose:
Islamic Relief Worldwide in Indonesia has been operating since 2003 and officially became Yayasan Relief Islami Indonesia in January 2022. The objective of the Yayasan Relief Islami Indonesia program is to contribute to the social welfare of the Indonesian people and to alleviate suffering. The main sectors for the program include:
- Water and Sanitation
- Sustainable livelihood
- Education
- Child Welfare
- Shelter
- Disaster Risk Reduction
- Climate Change
The geographical area: NTB, Aceh, Central Sulawesi, West Sulawesi, West Java, and Jakarta Province will be expanded to all regions of Indonesia according to the development of the organization. The implementation of the program is carried out directly by YRII or through cooperation partners.
Yayasan Relief Islami Indonesia is seeking a Supply Chain Officer based in Jakarta
Reporting Line:
The post holder would directly report to the Logistic and Admin Coordinator
Responsibilities:
• Receive request from end users and register
• Scrutinize terms of reference/specifications for compliance
• Check completeness of documentation and compliance against Islamic Relief Supply Chain Management principles & thresholds
• Daily management of incoming requests from end users and ensuring timeous turn around
• Invite quotations for goods, services and works required by field offices in accordance with approved TOR/Specifications and thresholds.
• Evaluate received quotations
• Draft comparative schedules based on received quotations
• Negotiate best rates – no overspends incurred and proof of decrease in overall costs
• Keep up with market trends, new products
• Purchasing processes
• Implement an effective document control and filing systems
• Monitor contracts and report monthly on contract monitoring
• Provide support in maintaining effective systems and procedures for the procurement of goods and services
• Provide support to supervisor in liaising and coordinating with field offices on outstanding requests for goods and services
• Work closely with the supervisor to ensure that the procurement of goods and services are compliant and fair
• Assist the supervisor in the preparation of management information as well as statistics on procurement
• Ensure proper administration and record keeping of the supply chain processes as well as ensuring that all internal stakeholders understand and follow required process
• Hold suppliers accountable to agreements – price, quality, service, delivery times
• Constantly scan environment for better suppliers, products, market trends
• Perform any other related duties that may be given by the immediate supervisor
Requirements:
• Minimum of 4 years relevant experience
• Project management skills, knowledge to analyze and interpret laws and regulations that governs the procurement is highly required
• Organization and administration skills, quick and innovative thinking
• Good communication skill
• Problem solving and analysis
• Computer literacy
• Efficient and accurate with attention to detail.
• Assertiveness
• Negotiations.
• Ability to communicate at any level of the organization
• Client service orientation
• Resilience
• Strong interest in development work with respect for confidentiality and commitment to YRII’s overall aims and objectives, including gender, equality, and equal opportunities in all aspects of YRII’s work.
YRII is a faith-based government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply
Accountability:
All YRII team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field project
Safeguarding:
Yayasan Relief Islami Indonesia participates in the inter-agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people, and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach, YRII is committed to responding appropriately and constructively to any information related to safeguarding issues during the recruitment process.
How to apply :
Please submit your application by completing the application form through this link:
http://bit.ly/Job_Application_Form_Islamic-Relief_Indonesia
Applications submitted directly to Yayasan Relief Islami Indonesia Office will not be considered. Only short-listed candidates will be contacted.
The deadline for submitting applications : December 24th, 2024
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This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message, which arise as a result of e-mail transmission. If verification is required please request a hard-copy version.
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