Term of Reference (ToR)
Endline Study for Strengthening Social Cohesion Project (SSCP)
| Project Ref. |
|
| Project Title | Strengthening Social Cohesion Project: Promoting Inclusive and Culture- Based Practices for Conflict Prevention, Preparedness, and Resolution through Youth-Focused Peacebuilding in Indonesia and Timor-Leste |
| Project Location | Indonesia and Timor Leste |
| Project Duration | 30 Months (Feb 1, 2023 to July 30, 2025) |
| Budget Ref # | 5.4.2. Project Endline Assessment |
A. RATIONALE
ChildFund International (ChildFund) is a non-profit, non-sectarian, and non-political organization dedicated to the development of children and families, regardless of religion, ethnicity, gender, or political affiliation. In Indonesia, based on Memorandum of Understanding, ChildFund is a partner of the Ministry of Social Affairs of the Republic of Indonesia in implementing humanitarian programs since 1973 by work collaboratively with national legal institutions/organizations. Currently, we are partnering with 14 local partners in 30 districts/cities and 172 villages, committed to supporting the Ministry of Social Affairs in improving the lives of Indonesian children and young people. Overall, ChildFund's programs in Indonesia have benefited more than 13 million children and families.
In addressing programs for fulfilling children's rights and youth participation, ChildFund collaborates with various institutions and international donors that share the same goals. Strengthening Social Cohesion Project (SSCP): Promoting Inclusive and Culture-Based Practices for Conflict Prevention, Preparedness, and Resolution through Youth-Focused Peacebuilding in Indonesia and Timor-Leste is a three-year European Union (EU) -funded project implementing by ChildFund International in Indonesia in collaboration with the ChildFund Australia in Timor Leste, Yayasan Pengembangan Sosial Katolik in Lampung, Ba Futuru, and Belun in Timor Leste. Overall objective: Communities in Lampung (Indonesia) and Liquiçá (Timor-Leste) live in increased peace by enhanced conflict prevention and resolution through culture-based practices. Specific objective is: "Empowered and connected, youth-focused CSOs (Civil Society Organisations) actively contribute to peacebuilding, conflict prevention, preparedness, and resolution by integrating culture-based practices.
The project have supported the youth-based organization, schools, local government, and religious leaders in South Lampung and Liquica Districts to: (i) improve capacity of youth-led CSOs and community actors to promote peacebuilding, conflict prevention, preparedness, and resolution: (ii) strengthened peace education with a focus on culture-based practices in secondary schools; and (iii) enrich public narrative and
dialogue by youth-led CSOs, youth changemakers, and networks on peacebuilding, conflict prevention, preparedness, and resolution toward traditional leaders, administrators, and communities at large.
B. PROJECT LOGICAL FRAMEWORK
The project seeks to promote a more peaceful society in Lampung (Indonesia) and Liquiçá (Timor-Leste) by enhancing conflict prevention and resolution through culture-based approaches. To achieve this goal, the project focuses on the following objectives:
OUTCOME (SPESIFIC OBJECTIVES):
1. # of CSOs and inter-group network members (including schools and religious groups) acting to prevent and resolve conflict and build peace using Piil Pesenggiri/Tara Bandu, disaggregated by ethnic, religion, sex, and age)
2. # of members (%) of target groups who consider that their concerns have been or are being addressed (M/W/B/G)
3. Alignment of the intervention with the correct understanding of the conflict situation.
4. The intervention was implemente using a conflict sensitive – do no harm approach
5. A gender perspective was mainstreamed throughout the implementation of the intervention
6. The intervention was successful in promoting the empowerment of women and girls
OUTPUT 1: Traditional and culture-based practices are assessed against their underlying values, consideration of gender equality, diversity and social inclusion (GEDSI) and the context of current conflicts and are adapted to better meet the needs of communities (specifically women and youth) with new guidelines developed and disseminated
OUTPUT 2: Schools, Traditional and community leaders, youth- focused CSOs and community actors have improved their capacity to adapt, endorse, and integrate culture-based mechanisms (Piil Pesenggiri in Lampung) to promote peacebuilding, conflict prevention, preparedness, and resolution
OUTPUT 3: Secondary schools and youth peer educators have strengthened capacity to deliver peace education with a focus on culture- based practices.
OUTPUT 4: Public narrative and dialogue enriched by youth-focused CSOs, youth changemakers, and networks on peacebuilding, conflict prevention, preparedness, and resolution together with traditional leaders, administrators, and communities at large
B. PROJECT CONTEXT
The project aimed to strengthen the role of youth-focused civil society organizations (CSOs), traditional leaders, and community actors in promoting peacebuilding, conflict prevention, preparedness, and resolution through the integration of cultural-based mechanisms. Traditional and culture-based practices were assessed to ensure they aligned with gender equality, diversity, and social inclusion (GEDSI) principles. This process helped communities, particularly women and youth, to adapt customary conflict resolution methods to better meet their needs. A series of assessments, reflection meetings, and action plans facilitated engagements between local leaders, youth leaders, and village governments, improving their understanding of existing challenges and constraints. As a result, new guidelines were developed and disseminated, and awareness-raising events were conducted to highlight the importance of inclusivity. Additionally, platforms such as television and radio programs further amplified these efforts to a wider audience.
Capacity-building initiatives were implemented to enhance the ability of schools, CSOs, and community actors to integrate culture-based peace mechanisms, such as Pi'il Pesenggiri in Lampung and Tara Bandu in Liquiçá, into their conflict resolution strategies. Research on youth participation barriers informed the development of targeted interventions, including revised peace education materials and tailored training sessions for schoolteachers, youth peer educators, and community stakeholders. The project also focused on enriching public discourse around peacebuilding by equipping youth CSOs with skills in performing arts and digital journalism to amplify positive narratives. This led to increased dialogue sessions between youth and traditional leaders, intercultural networking events, and regional gatherings for peacebuilders. Ultimately, the project contributed to strengthening the capacity of stakeholders to sustain peacebuilding efforts, institutionalize cultural conflict resolution practices, and promote inclusive public dialogue.
C. OBJECTIVES
The goal of the Endline Study is to offer a comprehensive assessment of progress against outcomes and indicators at various levels while examining the reasons behind certain changes or lack thereof based on project implementation and interventions. The findings will support a review and reflection on advancements toward outcome and output indicators. By comparing endline data with baseline findings, the study assesses progress toward project goals, examines the effectiveness of key interventions, and identifies successes, challenges, and lessons learned to inform future programming. It ensures active engagement of key stakeholders, including youth-focused/led CSOs, schools, teachers, school children, out-of-school youth (OSY) aged 16-30, community members, civil society representatives, local government officials, government service providers, and traditional and religious leaders. This comparison will provide a more comprehensive understanding of trends, contextual changes, and the evolving dynamics within the project areas.
Using a mixed-method approach, the study collects qualitative and quantitative data through surveys, key informant interviews, and focus group discussions (if needed). The findings will be analyzed and compiled into a comprehensive report in English and Bahasa Indonesia, which will be shared with project partners for consultation before finalization. This study provides critical insights into the project's outcomes and outputs and contributes to evidence-based decision-making for future initiatives.
The endline study will be conducted with the following objectives:
· Assess Project Achievements – Evaluate and assessing the final status to which the project's objectives, outcomes, and outputs have been achieved by measuring progress against the baseline.
· Analyze Changes in Target Communities – Gather data on the current situation in the target communities to determine the project's objectives, outcomes, and outputs, and identify any remaining gaps or emerging needs.
· Evaluate the Effectiveness of Strategies – Review how well the project's approaches to public support, advocacy, and capacity strengthening of CSOs have contributed to the intended outcomes and inform recommendations for future initiatives.
· Validate and Contextualize Indicators – Assess the relevance and applicability of the indicator framework developed during the proposal phase, considering any changes in the project context.
· Measure Endline Indicator Values – Establish final values for project indicators to compare with baseline measurements and assess overall progress.
· Provide Evidence for Future Programming – Generate insights from project implementation to support learning, inform decision-making, and guide future interventions.
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D. METHODOLOGY
The endline study will utilize a mixed-methods approach, combining both qualitative and quantitative data collection techniques. This approach ensures a comprehensive evaluation of the project's achievements, challenges, and overall outcomes and outputs. A total of 13 villages and 13 schools in South Lampung and 10 villages and 6 schools in the Administrative Posts of Liquiçá and Bazartete in the Municipality of Liquiçá will be target areas for this endline assessment– A valid and reliable sampling methodology might be considered resource effectiveness. Also, for resource effectiveness, particularly time, the endline study should be implemented in parallel in Lampung and Timor Leste.
1) Sampling Method
This study will employ a purposive sampling method, a commonly used technique in qualitative research. In purposive sampling, respondents are intentionally selected based on their relevance to the study's objectives. The research team will carefully identify and choose participants who can provide valuable insights into the project's objectives. This method assumes that the team has a sufficient understanding of the target population and can strategically select key individuals to participate. The selected informants will be drawn from various stakeholder groups, including youth-focused/led CSOs, schools, teachers, school children, out-of-school youth (OSY) aged 16-30, community members, civil society representatives, local government officials, government service providers, and traditional and religious figures.
2) Data Collection Methods
The study will employ the following methods:
· Desk Review – A thorough review of project documents, baseline reports, monitoring data, and relevant literature to understand the project's context and achievements.
· Key Informant Interviews (KIIs) – Interviews with selected stakeholders to gather in-depth insights into the project's effectiveness and impact.
· Focus Group Discussions (FGDs) – Group discussions with beneficiaries and stakeholders to explore their experiences, perceptions, and recommendations.
· Surveys – Quantitative data collection through structured questionnaires to measure progress against baseline indicators.
3) Document Review
The endline team will use relevant project documents. Once selected, the project team provides the documents. Also, secondary data sources will be used for further data analysis.
4) Data analysis and interpretation
The collected data will be cleaned, validated, and analyzed using both statistical and thematic analysis. Quantitative data will be compared against baseline measurements to assess changes, while qualitative data from KIIs and FGDs will be thematically coded to extract key findings. Primary data and data analysis process will be disaggregated by ethnicity, religion, sex, and age as well as disability status. Draft findings will be presented to the project team and key partners to validate.
5) Validation and Reporting
Following data analysis, findings will be presented to stakeholders in validation workshops to ensure accuracy and relevance. The endline report will be prepared in English and Bahasa Indonesia, incorporating feedback from key partners before dissemination.
By integrating purposive sampling with a diverse set of data collection methods, this study will provide a detailed and evidence-based assessment of the project's outcomes and lessons learned.
6) Indicative endline study questions:
· What is the current number of civil society organizations and inter-group network members that engage in formal or informal peace architecture? (SO1)
· What is the current number of populations that have access to and are willing to use cultural-based peacebuilding practices? (SO2)
· What is the current number of populations that have access to Youth-led peacebuilding practices? (SO2)
· How does the project ensure that its interventions are consistently aligned with an accurate and up- to-date understanding of the conflict situation, including the root causes, key actors, and evolving dynamics, while also integrating local perspectives and adapting to any contextual changes? (SO3)
· How does the project ensure that interventions are designed and implemented using a conflict sensitive, Do No Harm approach, minimizing unintended negative impacts while promoting positive peacebuilding outcomes? (SO4)
· How does the project ensure that a gender perspective is effectively mainstreamed throughout the implementation of the intervention, addressing the specific needs, roles, and impacts on different genders? (SO5)
· To what extent has the intervention successfully promoted the empowerment of women and girls, and what evidence demonstrates its impact on their participation, decision-making, and overall well- being? (SO6)
· How are traditional and culture-based practices assessed and adapted to align with their underlying values, gender equality, diversity, and social inclusion (GEDSI), while addressing current conflicts and meeting the needs of communities, particularly women and youth, through the development and dissemination of new guidelines? (EO1)
· How have schools, traditional and community leaders, youth-focused CSOs, and community actors improved their capacity to adapt, endorse, and integrate culture-based mechanisms (Piil Pesenggiri in Lampung, Tara Bandu in Liquiçá) to promote peacebuilding, conflict prevention, preparedness, and resolution? (EO2)
· How have secondary schools and youth peer educators strengthened their capacity to deliver peace education with a focus on culture-based practices? (EO3)
· How have youth-focused CSOs, youth changemakers, and networks contributed to enriching public narrative and dialogue on peacebuilding, conflict prevention, preparedness, and resolution alongside traditional leaders, administrators, and communities? (EO4)
· Other questions during the briefing between the project team with the selected consultant
E. EXPECTED DELIVERABLES
The selected consultant or expert team is expected to produce the following deliverables by the end of the assignment:
1. Inception Report – A detailed analysis of the existing situation and a structured work plan for the assignment. This report should outline:
· Research timeline
· Study matrix
· Key questions
· Detailed methodologies and sampling size (including study design and proposed instruments/tools)
· Consent forms for primary data collection
· Methods for data analysis
· Brief justification of the methods and techniques used (including relevant underlying values and assumptions/ theories) with a justification of the selections made (e.g. of persons interviewed)
· Comprehensive report framework.
2. Development of Data Collection Tools – Design and finalize appropriate survey instruments, interview guides, and other data collection tools required for the study.
3. Draft Endline Report – A preliminary report submitted within five days after data collection, allowing ChildFund International Indonesia to review and provide feedback. Revisions may go through multiple rounds depending on the quality of the report and the extent to which initial feedback is incorporated. Draft outlines include:
a. Cover page
b. Table of contents
c. Preliminaries (Abbreviations, acknowledgments)
d. Table of contents
e. List of Tables
f. List of Figures
g. Executive summary
h. Introduction
i. Objectives of the endline report
j. Main review questions and sub-questions
k. Limitations of the evaluation
l. Methodologies used and justifications
m. Key evaluation Findings in line with the objectives of the study (per main objectives)
n. Conclusion and Recommendations (per main objectives)
o. References (Full bibliography in APA format)
p. Annexes
- Main Program Individual Reports
- Indicator Matrix Annex
- Study tools
- Cleaned data sets
- Consent forms
4. Validation Session – Coordination and facilitation of a session to present key findings, ensuring stakeholder engagement and validation of results.
5. Final Endline Report – The consultant will deliver a well-written and robust final report that presents a comprehensive analysis with clear themes on implementation practices in a simple, structured, and easy-to-understand format. The report will be provided in both English and Bahasa Indonesia, incorporating all relevant feedback and revisions. Additionally, a PowerPoint
presentation summarizing the key findings and insights from the report will be prepared to facilitate effective dissemination and stakeholder engagement.
6. Dataset Submission – A complete dataset containing raw data, submitted in soft copy for further analysis and reference.
7. Final Data Collection Tools – Annexed to the final report
8. Cleaned Data – including transcripts, audios, and pictures
9. Completed Consent Forms – Presented together with final payment invoice
10. Other Communication Products for Dissemination – Presentation slides for the validation and dissemination
11. Popular version – 15 pages max in Word version
The endline report should adhere to the following structure:
· Appendices for Technical Details – Include supporting information such as a list of informants, organizational data, and other relevant documents.
· Relevance to Findings & Conclusions – Ensure all information directly supports the report's analysis, findings, and overall conclusions.
· Clear Review Methodology – Describe the methodology used, acknowledge limitations, and explain how data analysis was conducted. Findings should be compared with baseline data, incorporating success stories and challenges to highlight significant changes.
· Evidence-Based Assessment – Program achievements should be evaluated using a logical framework, with clear evidence supporting conclusions and recommendations.
F. CONSULTANCY OBJECTIVES
The consulting team will play a key role in supporting ChildFund Indonesia's MEAL framework for the Strengthening Social Cohesion Project in Indonesia and Timor-Leste, as outlined above. Data collection must be conducted with careful attention to the safety and well-being of all participants involved. The objectives of this consultancy include:
1. Review and Adapt Data Collection Tools
· Conduct a brief assessment of the existing data collection tools used in previous phases.
· Refine and adapt tools to ensure they capture relevant and comparable data for the endline study.
2. Recruit and Train Local Enumerators
· Identify and hire local enumerators to conduct data collection in project locations.
· Provide training on ethical and accurate data collection, ensuring alignment with safeguarding principles.
3. Supervise Data Collection & Ensure Data Quality
· Oversee the fieldwork process to guarantee high-quality data collection.
· Monitor and review data accuracy, consistency, and completeness throughout the process.
· Analyze findings using reliable and transparent methodologies.
4. Ensure High-Quality Reporting & Data Visualization
· Compile a clear and structured endline report, incorporating data visualization techniques for effective communication.
· Compare baseline and endline data, explaining key trends and summarizing results for each indicator.
· Justify findings using evidence-based insights and provide actionable recommendations.
· Develop a detailed Indicator Matrix to be included as part of the endline report annexes. The matrix will include baseline values, target values, data sources, collection methods, and endline values for each indicator, ensuring transparent measurement of project progress and facilitating comparison with baseline data.
5. Document Success Stories & Challenges
· Capture short impact stories to illustrate the project's achievements, including unexpected positive outcomes.
· Identify any unintended adoption of project approaches by non-target communities.
6. Data Triangulation & Validation
· Cross-check and validate findings using multiple sources (quantitative surveys, FGDs, KIIs, and secondary data).
· Organize validation workshops with key stakeholders to ensure accuracy, credibility, and ownership of findings.
7. Capacity Building for Local Stakeholders
· Train CSOs, youth groups, and local government representatives on how to interpret and use endline findings.
· Provide hands-on data literacy training to strengthen local actors' ability to apply the insights for future programming.
8. Community Feedback & Knowledge Sharing
· Organize community dialogues where project beneficiaries can reflect on findings and share perspectives.
· Develop infographics or summary reports in local languages to make information accessible.
9. Pilot Small-Scale Follow-Up Interventions
· Allocate a portion of the budget to test small interventions based on endline findings.
· Conduct mini-action research to explore effective responses to identified gaps or challenges.
G. KEY QUALIFICATIONS
To effectively assess the extent to which the project's objectives and results have been achieved, gather accurate data on the current situation in target communities, and provide evidence-based recommendations, the consulting team for this endline study and final project assessment must meet the following criteria:
· At least one team member must hold an advanced university degree (Master's or equivalent) in monitoring and evaluation, conflict resolution, social sciences, development studies, law, or a related field.
· Extensive experience (preferably 10 years) in conducting Endline Studies, Baseline Studies, and Project Evaluations for donor-funded development projects.
· Strong expertise in peacebuilding, conflict resolution, social institutions, indigenous knowledge, traditional laws, gender studies, and community empowerment.
· Proven ability to design and implement sound research methodologies that effectively address the objectives and expected results of the study.
· Excellent analytical skills, including the ability to interpret and compare data from the baseline and endline, identify trends, and extract meaningful insights.
· Strong report-writing and documentation skills in both Bahasa Indonesia and English with the ability to present findings clearly and concisely.
· Deep understanding of culture-based conflict prevention and resolution mechanisms relevant to the study areas (Pi'il Pesenggiri in Lampung and Tara Bandu & Nahe Biti Bo'ot in Liquiçá).
· Ability to synthesize large amounts of information, summarize key findings, and clearly articulate their significance in relation to the project's impact.
H. SELECTION PROCESSES
Interested applicants must submit a comprehensive proposal demonstrating both technical and financial capacity to successfully conduct the endline study. The proposal should clearly outline how the consultant or team will meet the assignment's objectives and deliverables.
1. Technical Proposal
The technical proposal should include:
· A clear understanding of the Terms of Reference (ToR) and the proposed approach to conducting the assessment.
· A detailed methodology addressing the study's objectives, including data collection techniques and analysis methods.
· A timeline outlining key activities and how safeguarding principles will be integrated into the data collection process.
· A description of how the analysis results will be presented in the final accomplishment report.
2. Team Composition
· A list of team members, including their roles and responsibilities in the assessment.
· CVs of all team members, highlighting relevant experience in similar assignments.
3. Financial Proposal
· A detailed budget plan, including professional fees, travel costs, and other necessary expenses.
· Tax calculations and payment terms for the proposed services.
4. Availability
· The consultant or team's availability period to undertake and complete the assignment.
5. Work Samples
· Examples of previous similar assignments to demonstrate expertise and experience.
Completed proposals should be submitted in electronic format to indonesiaoffice@childfund.org latest by 14 April 2025 with the subject line 'EU-Strengthening Social Cohesion Project – Endline Study'.
I. TIMEFRAME OF ENDLINE STUDY
The selected consultants or expert team for this assignment will implement the task based on the following timeframe:
The total number of days of the whole process of this Endline Study is 60 days. The total number of days of consultancy work is 30 days.
| Step | Tasks & Deliverables | Estimated Days |
| 1 | Term of Reference Development – Final TOR | 4th Week of March 2025 |
|
2 |
Solicitation / Consultant Selection – Consultancy Team | 2nd week of April (3 weeks advertisement, 3 weeks selection by panels, including interviews) |
| 3 | Consultancy contracting – Contract Document | 4th week of April 2025 |
|
4 | Consultant Briefing and Consultation - Initial meeting for aligning the selected consultant to the objective of the assignment – Refined Proposals of Endline Study |
1st week of May 2025 |
| 5 | Inception Report – Draft of Endline Study Design, Strategies, Methodologies, Tools and Execution Plans | 1st week of May 2025 |
|
6 | Review and Feedback of Inception Report: Final Endline Study Design, Strategies and Execution Plan – 1st Payment |
2nd week of May 2025 (5 days) |
|
7 | Endline Study Implementation – Implemented in parallel in Lampung and Timor Leste by the consultant team, with support from enumerators if necessary. | 1st week of June 2025 (20 days – including coordination/permits with local stakeholders, tools testing, enumerators training) |
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8 | Draft of Endline Study Report – Draft report document of ednline study in Lampung and Timor Leste | 2nd week of June 2025 (5 days after data collection in the field is completed) |
| 9 | Review and Feedback – in written and through an online meeting with the project team and partners – 2nd Payment | 3rd week of June 2025 (5 days after draft report submission) |
| 10 | Final Report – 3rd Payment | 4th week of June 2025 |
Completed proposals should be submitted in electronic format to indonesiaoffice@childfund.org latest by 25 April 2025 with the subject line 'EU-Strengthening Social Cohesion Project – Endline Assessment
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