Term of Reference (ToR)
Project Final Evaluation for Strengthening Social Cohesion Project (SSCP)
| Project Ref. |
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| Project Title | Strengthening Social Cohesion Project: Promoting Inclusive and Culture- Based Practices for Conflict Prevention, Preparedness, and Resolution through Youth-Focused Peacebuilding in Indonesia and Timor-Leste |
| Project Location | Indonesia and Timor Leste |
| Project Duration | 30 Months (Feb 1, 2023 to July 30, 2025) |
| Budget Ref # | 5.4.1 Project final evaluation |
A. RATIONALE
ChildFund International (ChildFund) is a non-profit, non-sectarian, and non-political organization dedicated to the development of children and families, regardless of religion, ethnicity, gender, or political affiliation. In Indonesia, based on Memorandum of Understanding, ChildFund is a partner of the Ministry of Social Affairs of the Republic of Indonesia in implementing humanitarian programs since 1973 by work collaboratively with national legal institutions/organizations. Currently, we are partnering with 14 local partners in 30 districts/cities and 172 villages, committed to supporting the Ministry of Social Affairs in improving the lives of Indonesian children and young people. Overall, ChildFund's programs in Indonesia have benefited more than 13 million children and families.
In addressing programs for fulfilling children's rights and youth participation, ChildFund collaborates with various institutions and international donors that share the same goals. Strengthening Social Cohesion Project (SSCP): Promoting Inclusive and Culture-Based Practices for Conflict Prevention, Preparedness, and Resolution through Youth-Focused Peacebuilding in Indonesia and Timor-Leste is a three-year European Union (EU) -funded project implementing by ChildFund International in Indonesia in collaboration with the ChildFund Australia in Timor Leste, Yayasan Pengembangan Sosial Katolik in Lampung, Ba Futuru, and Belun in Timor Leste. Overall objective: Communities in Lampung (Indonesia) and Liquiçá (Timor-Leste) live in increased peace by enhanced conflict prevention and resolution through culture-based practices. Specific objective is: "Empowered and connected, youth-focused CSOs (Civil Society Organisations) actively contribute to peacebuilding, conflict prevention, preparedness, and resolution by integrating culture-based practices.
The project have supported the youth-based organization, schools, local government, and religious leaders in South Lampung and Liquica Districts to: (i) improve capacity of youth-led CSOs and community actors to promote peacebuilding, conflict prevention, preparedness, and resolution: (ii) strengthened peace
education with a focus on culture-based practices in secondary schools; and (iii) enrich public narrative and dialogue by youth-led CSOs, youth changemakers, and networks on peacebuilding, conflict prevention, preparedness, and resolution toward traditional leaders, administrators, and communities at large.
B. PROJECT LOGICAL FRAMEWORK
The project seeks to promote a more peaceful society in Lampung (Indonesia) and Liquiçá and Bazartete (Timor-Leste) by enhancing conflict prevention and resolution through culture-based approaches. To achieve this goal, the project focuses on the following objectives:
IMPACT (OVERALL OBJECTIVES)
1. % Improvement of public perception of the relevance and effectiveness of Pi'il Pesenggiri/Tara Bandu as mechanisms for preventing conflicts, responding to crises, and building peace. (M/W)
1. Alignment of the intervention with the correct understanding of the conflict situation.
2. The intervention was implement using a conflict sensitive – do no harm approach
3. A gender perspective was mainstreamed throughout the implementation of the intervention
4. The intervention was successful in promoting the empowerment of women and girls
B. PROJECT CONTEXT
The project aimed to strengthen the role of youth-focused civil society organizations (CSOs), traditional leaders, and community actors in promoting peacebuilding, conflict prevention, preparedness, and resolution through the integration of cultural-based mechanisms. Traditional and culture-based practices were assessed to ensure they aligned with gender equality, diversity, and social inclusion (GEDSI) principles. This process helped communities, particularly women and youth, to adapt customary conflict resolution methods to better meet their needs. A series of assessments, reflection meetings, and action plans facilitated engagements between local leaders, youth leaders, and village governments, improving their understanding of existing challenges and constraints. As a result, new guidelines were developed and disseminated, and awareness-raising events were conducted to highlight the importance of inclusivity. Additionally, platforms such as television and radio programs further amplified these efforts to a wider audience.
Capacity-building initiatives were implemented to enhance the ability of schools, CSOs, and community actors to integrate culture-based peace mechanisms, such as Pi'il Pesenggiri in Lampung and Tara Bandu in Liquiçá, into their conflict resolution strategies. Research on youth participation barriers informed the development of targeted interventions, including revised peace education materials and tailored training sessions for schoolteachers, youth peer educators, and community stakeholders. The project also focused on enriching public discourse around peacebuilding by equipping youth CSOs with skills in performing arts and digital journalism to amplify positive narratives. This led to increased dialogue sessions between youth and traditional leaders, intercultural networking events, and regional gatherings for peacebuilders. Ultimately, the project contributed to strengthening the capacity of stakeholders to sustain peacebuilding efforts, institutionalizing cultural conflict resolution practices, and promote inclusive public dialogue.
C. OBJECTIVES
SSCP will undertake Project Final Evaluation in Indonesia and Timor-Leste to evaluate the overall achievement of the project's outcome and impact. It aims to measure the extent to which the intended results have been met, providing a comprehensive review of the project's outcome and impact. The results will help determine the effectiveness of the action and identify key successes, challenges, and recommendations.
By promoting Child Rights, Gender Equality , Disability, and Social Inclusion, the project final evaluation specifically evaluates the changes in the target communities and the effectiveness of activities in contributing to the desired outcomes. It ensures active engagement of key stakeholders, including youth- focused/led CSOs, schools, teachers, school children, out-of-school youth (OSY) aged 16-30, community members, civil society representatives, local government officials, government service providers, and traditional and religious leaders.
Using a mixed-method approach, the evaluation collects qualitative and quantitative data through surveys, key informant interviews, and focus group discussions (if needed). The findings will be analyzed and compiled into a comprehensive report in English and Bahasa Indonesia, which will be shared with project partners for consultation before finalization. This study provides critical insights into the project's outcome and impact and contributes to evidence-based decision-making for future initiatives.
The project final evaluation will be conducted with the following objectives:
· Assess Project Achievements – Evaluate the extent to which the project's objectives, results, and impacts have been achieved by measuring progress against the baseline and assessing the final status of identified outcomes and impacts.
· Analyze Changes in Target Communities – Gather data on the current situation in the target communities to determine the project's overall impact and identify any remaining gaps or emerging needs.
· Evaluate the Effectiveness of Strategies – Review how well the project's approaches to public support, advocacy, and capacity strengthening of CSOs have contributed to the intended outcomes and inform recommendations for future initiatives.
· Validate and Contextualize Indicators – Assess the relevance and applicability of the indicator framework developed during the proposal phase, considering any changes in the project context.
· Measure Project Final Evaluation Indicator Values – Establish final values for project indicators and assess overall progress.
· Provide Evidence for Future Programming – Generate insights from project implementation to support learning, inform decision-making, and guide future interventions.
· Develop Knowledge Products – Document key lessons, best practices, and findings from the project evaluation to create resources that can inform stakeholders, policymakers, and future programming.
In addition to the objectives above, the evaluation will be guided by the following evaluation criteria:
· Relevance: Assess the project's alignment with local and national peacebuilding priorities and its responsiveness to emerging community needs.
· Effectiveness: Evaluate how well the project's approaches to public support, advocacy, and capacity strengthening have contributed to achieving the intended outcomes.
· Efficiency: Evaluate the efficiency of the project in terms of resource utilization (time, financial, human resources) to achieve outcomes.
· Impact: Measure the broader long-term changes in peacebuilding, conflict prevention, and social cohesion within the targeted communities.
· Sustainability: Assess the likelihood that the project's outcomes will continue after the project ends, particularly the institutionalization of peacebuilding practices within local governance and community structures.
D. METHODOLOGY
The project final evaluation will utilize a mixed-methods approach, combining both qualitative and quantitative data collection techniques. This approach ensures a comprehensive evaluation of the project's achievements, challenges, and overall impact. A total of 13 villages and 13 schools in South Lampung and 10 villages and 6 schools in the Administrative Posts of Liquiçá and Bazartete in the Municipality of Liquiçá will be target areas for this project final evaluation – A valid and reliable sampling methodology might be considered resource effectiveness. Also, for resource effectiveness, particularly time, final project evaluation should be implemented in parallel in Lampung and Timor Leste.
1) Sampling Method
This study will employ a purposive sampling method, a commonly used technique in qualitative research. In purposive sampling, respondents are intentionally selected based on their relevance to the study's objectives. The research team will carefully identify and choose participants who can provide valuable insights into the project's impact. This method assumes that the team has a sufficient understanding of the target population and can strategically select key individuals to participate. The selected informants will be drawn from various stakeholder groups, including youth-focused/led CSOs, schools, teachers, school children, out-of-school youth (OSY) aged 16-30, community members, civil society representatives, local government officials, government service providers, and traditional and religious figures.
2) Data Collection Methods
The study will employ the following methods:
· Desk Review – A thorough review of project documents, baseline reports, monitoring data, and relevant literature to understand the project's context and achievements.
· Key Informant Interviews (KIIs) – Interviews with selected stakeholders to gather in-depth insights into the project's effectiveness and impact.
· Focus Group Discussions (FGDs) – Group discussions with beneficiaries and stakeholders to explore their experiences, perceptions, and recommendations.
· Surveys – Quantitative data collection through structured questionnaires to measure progress against baseline indicators.
3) Document Review
The project final evaluation team will use relevant project documents. Once selected, the project team provides the documents. Also, secondary data sources will be used for further data analysis.
4) Data analysis and interpretation
The collected data will be cleaned, validated, and analyzed using both statistical and thematic analysis techniques. Quantitative data will be analyzed using SPSS or a similar statistical software and will be
compared against baseline measurements to assess changes. Cross-tabulation and regression analysis will be employed to explore relationships between variables, while qualitative data from KIIs and FGDs will be thematically coded using NVivo software to extract key findings.
The data will be disaggregated by ethnicity, religion, sex, age, and disability status to ensure comprehensive analysis across key demographic groups. Draft findings will be shared with the project team and key partners for validation, ensuring the accuracy and relevance of the results.
5) Validation and Reporting
Following data analysis, findings will be presented to stakeholders in validation workshops to ensure accuracy and relevance. The final report will be prepared in English and Bahasa Indonesia, incorporating feedback from key partners before dissemination.
By integrating purposive sampling with a diverse set of data collection methods, this study will provide a detailed and evidence-based assessment of the project's outcomes and lessons learned.
6) Indicative project final evaluation questions:
· What is the current level of public perception of peace and social cohesion (OO1)
· What are the current peacebuilding interventions that minimize negative risks and maximize positive outcomes for peace and security? (OO2)
· How does the project ensure that its interventions are consistently aligned with an accurate and up- to-date understanding of the conflict situation, including the root causes, key actors, and evolving dynamics, while also integrating local perspectives and adapting to any contextual changes? (SO3)
· How does the project ensure that interventions are designed and implemented using a conflict sensitive, Do No Harm approach, minimizing unintended negative impacts while promoting positive peacebuilding outcomes? (SO4)
· How does the project ensure that a gender perspective is effectively mainstreamed throughout the implementation of the intervention, addressing the specific needs, roles, and impacts on different genders? (SO5)
· To what extent has the intervention successfully promoted the empowerment of women and girls, and what evidence demonstrates its impact on their participation, decision-making, and overall well- being? (SO6)
· Other questions during the briefing between the project team with the selected consultant
| Expected Impact | Achievement/progress towards the indicator | Challenges and obstacles in achieving indicators |
| Institutional | ||
| Schoolteachers will have improved capacity to deliver teaching in this area following increased investments in training and capacity-building activities |
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| Existing local organisations will be supported to implement their mandates and increase their ability to identify new and more resources to support delivery more effectively |
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| Curricula and extra curricula activities will be adapted and adopted by schools and embedded in their core activities, supported by capacity-strengthening activities for teachers and peer educators |
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| Local government agencies will be supported to take action to encourage the adoption of inclusive cultural- based education approaches and methodologies. |
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| Social | ||
| The Action addresses the root cause of conflict in Lampung and Liquiçá by increasing the knowledge and awareness of 10% of the community members so that they can live with increased tolerance and peaceful co- existence |
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| The Action ensures that activities are open to all community members so that no group is excluded, and the thoughts, ideas and opinions of all community members are taken into consideration |
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| Action promotes a positive perception and understanding of the positive role of diverse youth in peacebuilding and the need to ensure their inclusion in peace processes at various levels of society |
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| Economic | ||
| Increasing peace will stabilise household income and increase opportunities for youth to find better jobs. |
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| A peace situation will reduce district and provincial government expenditure for rebuilding community houses and public infrastructures such as roads, local government offices, and praying houses. |
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| Local businesses may continue to profit as there will be no disruption caused by inter-group tension and conflict. |
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| Policy | ||
| District/provincial governments agencies will allocate additional budget and/or resources to continue the implementation of activities relating to cultural-based peacebuilding learning |
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| Schools will increase the budget allocation towards activities relating to cultural-based peacebuilding learning, including developing new materials and curricula and focusing on expanding extracurricular activities |
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| Recommendations will be made on how to improve and strengthen existing policies with a specific focus on the inclusion of women and youth |
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| Support will be provided to 3 District government agencies, including the CPB, to improve their work on critical strategic issues. |
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E. EXPECTED DELIVERABLES
The selected consultant or expert team is expected to produce the following deliverables by the end of the assignment:
1. Inception Report – A detailed analysis of the existing situation and a structured work plan for the assignment. This report should outline:
· Research timeline
· Study matrix
· Key questions
· Detailed methodologies and sampling size (including study design and proposed instruments/tools)
· Consent forms for primary data collection
· Methods for data analysis
· Brief justification of the methods and techniques used (including relevant underlying values and assumptions/ theories) with a justification of the selections made (e.g. of persons interviewed)
· Comprehensive report framework.
2. Development of Data Collection Tools – Design and finalize appropriate survey instruments, interview guides, and other data collection tools required for the study.
3. Draft Project Final Evaluation Report – A preliminary report submitted within five days after data collection, allowing ChildFund to review and provide feedback. Revisions may go through multiple rounds depending on the quality of the report and the extent to which initial feedback is incorporated. Draft outlines include:
a. Cover page
b. Table of contents
c. Preliminaries (Abbreviations, acknowledgments)
d. Table of contents
e. List of Tables
f. List of Figures
g. Executive summary
h. Introduction
i. Objectives of the project final evaluation
j. Main review questions and sub-questions
k. Limitations of the evaluation
l. Methodologies used and justifications
m. Key evaluation Findings in line with the objectives of the study (per main objectives)
n. Conclusion and Recommendations (per main objectives)
o. References (Full bibliography in APA format)
p. Annexes
- Main Program Individual Reports
- Study tools
- Cleaned data sets
- Consent forms
4. Validation Session – Coordination and facilitation of a session to present key findings, ensuring stakeholder engagement and validation of results.
5. Final Project Evaluation Report – The consultant will deliver a well-written and robust final report that presents a comprehensive analysis with clear themes on implementation practices in a simple, structured, and easy-to-understand format. The report will be provided in both English and Bahasa Indonesia, incorporating all relevant feedback and revisions. Additionally, a
PowerPoint presentation summarizing the key findings and insights from the report will be prepared to facilitate effective dissemination and stakeholder engagement.
6. Knowledge Product Report – A concise and engaging document summarizing key insights, lessons learned, best practices, and recommendations derived from the project evaluation. This report will be designed for wider audiences, including stakeholders, policymakers, and practitioners, ensuring accessibility and usability for future programming.
7. Dataset Submission – A complete dataset containing raw data, submitted in soft copy for further analysis and reference.
8. Final Data Collection Tools – Annexed to the final report
9. Cleaned Data – including transcripts, audios, and pictures
10. Completed Consent Forms – Presented together with final payment invoice
11. Other Communication Products for Dissemination – Presentation slides for the validation and dissemination
12. Popular version – 15 pages max in Word version
The final report should adhere to the following structure:
· Appendices for Technical Details – Include supporting information such as a list of informants, organizational data, and other relevant documents.
· Relevance to Findings & Conclusions – Ensure all information directly supports the report's analysis, findings, and overall conclusions.
· Clear Review Methodology – Describe the methodology used, acknowledge limitations, and explain how data analysis was conducted. Findings should be compared with baseline data, incorporating success stories and challenges to highlight significant changes.
· Evidence-Based Assessment – Program achievements should be evaluated using a logical framework, with clear evidence supporting conclusions and recommendations.
F. CONSULTANCY OBJECTIVES
The consulting team will play a key role in supporting ChildFund Indonesia's MEAL framework for the Strengthening Social Cohesion Project in Indonesia and Timor-Leste, as outlined above. Data collection must be conducted with careful attention to the safety and well-being of all participants involved. The objectives of this consultancy include:
1. Review and Adapt Data Collection Tools
· Conduct a brief assessment of the existing data collection tools used in previous phases.
· Refine and adapt tools to ensure they capture relevant and comparable data for the project final evaluation study.
2. Recruit and Train Local Enumerators
· Identify and hire local enumerators to conduct data collection in project locations.
· Provide training on ethical and accurate data collection, ensuring alignment with safeguarding principles.
3. Supervise Data Collection & Ensure Data Quality
· Oversee the fieldwork process to guarantee high-quality data collection.
· Monitor and review data accuracy, consistency, and completeness throughout the process.
· Analyze findings using reliable and transparent methodologies.
4. Ensure High-Quality Reporting & Data Visualization
· Compile a clear and structured project final evaluation report, incorporating data visualization techniques for effective communication.
· Justify findings using evidence-based insights and provide actionable recommendations.
5. Document Success Stories & Challenges
· Capture short impact stories to illustrate the project's achievements, including
unexpected positive outcomes.
· Identify any unintended adoption of project approaches by non-target communities.
6. Data Triangulation & Validation
· Cross-check and validate findings using multiple sources (quantitative surveys, FGDs, KIIs, and secondary data).
· Organize validation workshops with key stakeholders to ensure accuracy, credibility, and ownership of findings.
7. Capacity Building for Local Stakeholders
· Train CSOs, youth groups, and local government representatives on how to interpret and use project final evaluation findings.
· Provide hands-on data literacy training to strengthen local actors' ability to apply the insights for future programming.
8. Policy Brief Development & Advocacy Support
· Develop a concise policy brief summarizing key findings and recommendations for government officials, donors, and decision-makers.
· Organize a roundtable discussion with policymakers, CSOs, and community leaders to translate findings into actionable next steps.
9. Community Feedback & Knowledge Sharing
· Organize community dialogues where project beneficiaries can reflect on findings and share perspectives.
· Develop infographics or summary reports in local languages to make information accessible.
10. Pilot Small-Scale Follow-Up Interventions
· Allocate a portion of the budget to test small interventions based on project final evaluation findings.
· Conduct mini-action research to explore effective responses to identified gaps or challenges.
G. KEY QUALIFICATIONS
To effectively assess the extent to which the project's objectives and results have been achieved, gather accurate data on the current situation in target communities, and provide evidence-based recommendations, the consulting team for this project final evaluation must meet the following criteria:
· The lead consultant must have a minimum qualification of Masters or a PhD Degree in any of these areas (International development, public health, nutrition, early childhood education, youth entrepreneurship, Disaster Management and Child protection with expertise in and experience in quantitative and qualitative research, evaluation and documentation
· Extensive experience (preferably 10 years) in conducting Endline Studies, Baseline Studies, and Project Evaluations for donor-funded development projects.
· Strong expertise in peacebuilding, conflict resolution, social institutions, indigenous knowledge, traditional laws, gender studies, and community empowerment.
· Proven ability to design and implement sound research methodologies that effectively address the objectives and expected results of the study.
· Excellent analytical skills, including the ability to interpret and compare data from the baseline and endline, identify trends, and extract meaningful insights.
· Strong report-writing and documentation skills in both Bahasa Indonesia and English with the ability to present findings clearly and concisely.
· Deep understanding of culture-based conflict prevention and resolution mechanisms relevant to the study areas (Pi'il Pesenggiri in Lampung and Tara Bandu & Nahe Biti Bo'ot in Liquiçá).
· Ability to synthesize large amounts of information, summarize key findings, and clearly articulate their significance in relation to the project's impact.
H. SELECTION PROCESSES
Interested applicants must submit a comprehensive proposal demonstrating both technical and financial capacity to successfully conduct the project final evaluation. The proposal should clearly outline how the consultant or team will meet the assignment's objectives and deliverables.
1. Technical Proposal
The technical proposal should include:
· A clear understanding of the Terms of Reference (ToR) and the proposed approach to conducting the assessment.
· A detailed methodology addressing the study's objectives, including data collection techniques and analysis methods.
· A timeline outlining key activities and how safeguarding principles will be integrated into the data collection process.
· A description of how the analysis results will be presented in the final accomplishment report.
2. Team Composition
· A list of team members, including their roles and responsibilities in the assessment.
· CVs of all team members, highlighting relevant experience in similar assignments.
3. Financial Proposal
· A detailed budget plan, including professional fees, travel costs, and other necessary expenses.
· Tax calculations and payment terms for the proposed services.
4. Availability
· The consultant or team's availability period to undertake and complete the assignment.
5. Work Samples
· Examples of previous similar assignments to demonstrate expertise and experience.
Completed proposals should be submitted in electronic format to indonesiaoffice@childfund.org latest by 14 April 2025 with the subject line 'EU-Strengthening Social Cohesion Project – Project Final Evaluation'.
I. TIMEFRAME OF PROJECT FINAL EVALUATION
The selected consultants or expert team for this assignment will implement the task based on the following timeframe:
The total number of days of the whole process of this Project Final Evaluation is 60 days. The total number of days of consultancy work is 30 days.
| Step | Tasks & Deliverables | Estimated Days |
| 1 | Term of Reference Development – Final TOR | 3rd week of March 2025 |
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2 |
Solicitation / Consultant Selection – Consultancy Team | 2nd week of April (3 weeks advertisement, 2 weeks selection by panels, including interviews) |
| 3 | Consultancy contracting – Contract Document | 4th week of April 2025 |
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4 | Consultant Briefing and Consultation - Initial meeting for aligning the selected consultant to the objective of the assignment – Refined Proposals of Project Final Evaluation |
1st week of May 2025 |
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5 | Inception Report – Draft of Final Project Evaluation Design, Strategies, Methodologies, Tools and Execution Plans |
1st week of May 2025 |
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6 | Review and Feedback of Inception Report: Final Project Evaluation Design, Strategies and Execution Plan – 1st Payment |
2nd week of May 2025 (5 days) |
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7 | Final Project Evaluation Implementation – Implemented in parallel in Lampung and Timor Leste by the consultant team, with support from enumerators if necessary. | 1st week of June 2025 (20 days – including coordination/permits with local stakeholders, tools testing, enumerators training) |
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8 | Draft of Final Project Evaluation Report – Draft report document in Lampung and Timor Leste | 2nd week of June 2025 (5 days after data collection in the field is completed) |
| 9 | Review and Feedback – in written and through an online meeting with the project team and partners – 2nd Payment | 3rd week of June 2025 (5 days after draft report submission) |
| 10 | Final Report – 3rd Payment | 4th week of June 2025 |
Completed proposals should be submitted in electronic format to indonesiaoffice@childfund.org latest by 25 April 2025 with the subject line 'EU-Strengthening Social Cohesion Project – Project Final Evaluation.
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