[newdevjobsindo] PR153 RFQ Financial Support Service

Mei 28, 2025   Comment  

TERMS OF REFERENCE

Service Provision of Financial Support

June – August 2025

SNV

SNV is a global development partner deeply rooted in the African and Asian countries where we operate. With 60 years of experience and a team of approximately 1,600 people, we strengthen capacities and catalyse partnerships that transform agri-food, energy and water systems. Working on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance, we tailor our approaches to different contexts to achieve large-scale impact and create sustainable and more equitable lives for all.

 

Finance Department

The finance department is a part of the support department for projects in SNV. The output from the Finance Department is that the finance department can assist projects at SNV in managing all types of project needs relating to the payment process for both internal project needs and payments to third parties.

In the daily operations of the Finance Department, the finance team receives numerous financial reports from third parties that must be thoroughly reviewed before proceeding with the payment process. To ensure that this process runs efficiently, we are seeking the support of a Finance Assistant to assist the Finance Officer in reviewing third-party financial reports.

 

Objectives

To ensure the accuracy and completeness of third-party financial reports and to improve the efficiency of our financial review process, finance department requires the support of a Finance Assistant. The Finance Assistant is expected to assist the Finance Officer in reviewing financial documents submitted by third parties, ensuring they meet the required standards before processing payments. Therefore, the recruitment of a Finance Assistant aims to strengthen our internal capacity in maintaining financial accountability and compliance, enabling the organization to carry out its project activities smoothly and in a timely manner.

 

Activity

The selected Finance Assistant is expected to support the Finance Department in reviewing CSO’s financial reports and ensuring all financial documentation is accurate, complete, and aligned with SNV’s internal standards and donor requirements and Donor’s Policy and regulation especially for project of HORAS SP1994. These activities will require close coordination with and report to the Finance Officer and other relevant teams to maintain the integrity and efficiency of financial processes. The key activities include:

1. Collection and Organization of CSO’s Financial Reports. Receive, compile, and organize CSO financial reports and supporting documents submitted by implementing partners or vendors, ensuring all required documentation is available for review.
2. Initial Review and Verification of Financial Documents. Conduct preliminary checks on financial reports to verify completeness, accuracy, and compliance with budget allocations, contract terms, and SNV’s financial guidelines.
3. Liaison with all CSOs and Finance Officer for Clarifications and Corrections. Communicate with partners or vendors to follow up on incomplete or unclear financial submissions and support the correction process when necessary.
4. Support to Finance Officer in Report Analysis. Assist the Finance Officer in analyzing CSO financial reports by preparing summaries of advances given, identifying discrepancies, and flagging any issues for further review.
5. Documentation and Filing. Ensure that all reviewed financial reports and supporting documents are properly filed—both electronically and in hard copy—according to SNV’s filing standards and audit requirements.
6. Coordination with Project HORAS SP1994 teams and CSO, if necessary. Collaborate with project teams and other departments to ensure timely submission and review of third-party financial reports in line with project timelines.

 

Scope of Work  

1. Verification of Financial Reports

Verified CSO’s financial reports submitted during the assignment period, including basic completeness and accuracy checks.

2. Preparation of Summary Sheets

Summary sheets for each reviewed financial report, highlighting key findings or missing documentation.

3. Follow-Up Log

Maintaining a log of all follow-up actions with third parties regarding incomplete or unclear submissions.

4. Document Filing and Organization

Organized filing (digital and/or physical) of reviewed financial documents in accordance with SNV’s internal procedures.

5. Regular Progress Updates

Weekly progress updates to the Finance Officer on the status of report reviews and pending items.

6. Final Summary Report

Submit comprehensive summary report at the end of the assignment outlining activities completed, challenges encountered, and recommendations for future process improvement.

 

Deliverables  

Monthly report summarizing progress against the scope of work, including:

• Number of financial reports reviewed
• Key findings
• Summary of follow-up actions
• Status updates on pending item

 

Final report at the end of the assignment, incorporating an overview of achievements, challenges, and actionable recommendations

 

Qualification

1. Bachelor’s degree in finance, Accounting, Economics, or a related field. Fresh graduates are welcome.
2. Basic understanding of financial reporting and bookkeeping principles.
3. Good attention to detail and ability to review financial documents accurately.
4. Proficient in Microsoft Office, especially Excel and Word.
5. Good communication skills, both written and verbal, to liaise with third parties and internal teams.
6. Able to work independently and as part of a team.
7. Willingness to learn and adapt quickly in a fast-paced environment.
8. Previous internship or practical experience in finance or accounting is a plus but not mandatory.

 

Timeframe

The assignment is for 3 (three) months period starting from Jun 2025 – August 2025

 

Payment Term

Payment to the service provider will be made on a monthly basis upon submission and acceptance of the agreed deliverables, subject to approval by the Project Finance Office.

 

Criteria Selection

Criteria Category	Related Qualifications	Weight (%)
1. Educational Background	- Bachelor’s degree in Finance, Accounting, Economics, or a related field	30%
2. Technical Knowledge & Skills	- Basic understanding of financial reporting and bookkeeping principles - Proficient in Microsoft Office, especially Excel and Word	30%
3. Analytical & Attention to Detail	- Good attention to detail and ability to review financial documents accurately	20%
4. Communication & Interpersonal Skills	- Good communication skills, both written and verbal, to liaise with third parties and internal teams	10%
5. Work Ethic & Adaptability	- Able to work independently and as part of a team - Willingness to learn and adapt quickly in a fast-paced environment	5%
6. Practical Experience	- Previous internship or practical experience in finance or accounting (plus but not mandatory)	5%
Total		100%

 

 

How to Apply

To apply for the position of Financial Support Services, applicants are required to submit a comprehensive portfolio that highlights their qualifications, technical competencies, and motivation for the role. Kindly include your proposed service fee as part of the submission.

 

Please send the following documents:

• Portfolio
• Updated CV
• Fee proposal

 

Submission details:
Email to: indonesia-procurement@snv.org
Subject line: PR153 RFQ Financial Support Services

 

Deadline for submission:
No later than Tuesday, 3 June 2025

Late submissions will not be considered

 

 

 

DISCLAIMER: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of SNV. SNV accepts no liability for any damage caused by any virus transmitted by this email.