Background
Plan International is an independent development and humanitarian organization that advances children's rights and equality for girls. In Indonesia, Plan International has operated since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the Fiscal Year (FY) 2023 to 2027, where the country's purpose is in line with the global Plan International's Purpose "to advance children's rights and equality for girls". Our ambition is to enable at least 3 million girls and young women to Learn (gain skills for work), Lead (empower to take action on issues that matter to them), Decide (have control over their own lives and bodies), and Thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes. Within the context of VUCA (Volatile, Uncertain, Complex, and Ambiguous) world, an NGO like Plan Indonesia, has to adapt and innovate to ensure that we stay relevant, impactful and sustainable.
Currently, we have Seven (7) thematic programs in CS 5, which are: 1) Adolescent Health; 2) End Violence Against Children and Youth; 3) Stunting Prevention; 4) Youth Employment and Entrepreneurship; 5) Disaster Preparedness and Humanitarian Response; 6) Resilient School; and Youth-led Disaster Risk Reduction and Climate Change Adaptation. Across the seven thematic programs, Plan Indonesia' will use five (5) approaches Technology and digitalization; Youth agency/Leadership; Resilience/Nexus perspective; Gender and Social Inclusion; and Child Protection.
The Senior Procurement Officer will lead a team responsible for day-to-day procurement activities. Their primary focus will be to ensure that the Procure-to-Pay (P2P) process aligns with the standards outlined in the Supply Chain Operations Manual and adheres to Donor Regulations. The officer's goal is to support the implementation of programs and sponsorships, facilitate deliveries, and enhance operational efficiency. This position will report to the Procurement Coordinator.
• Ensure that all procurement processes within the Country Office strictly adhere to the guidelines and standards outlined in the Supply Chain Operation Manual, thereby promoting compliance and efficiency in all procurement activities.
• Regularly monitor and assess outstanding commitments recorded in the SAP System to ensure timely follow-up, effective resource management, and adherence to outstanding POs. This includes generating reports and addressing any unclosed PO and open commitments.
• Cultivate and maintain strong relationships with vendors to foster collaboration, negotiate favorable terms, and ensure the quality and timely delivery of goods and services. This involves regular communication, performance evaluations, and addressing any issues that may arise.
• Organize and optimize procurement lead times by establishing clear timelines for each stage of the procurement process. Lead efforts to streamline procedures, enhance coordination among stakeholders, and ensure that procurement activities align with project timelines and organizational goals.
Requirements for the role
Essential
• Bachelor degree in Management, Economic, Administration or any related field.
•Minimum (6) years of progressive NGO experience in Procurement, Contract
Management, Logistics or related area
• Knowledge of SAP or any other procurement software will be an added advantage
• Strong planning and organizing
• Good knowledge of purchasing and tender management
• Knowledge of clausal of contract, agreement, or MoU
• Good interpersonal and communication skills
• Good negotiation skills
• English fluency
Desirable
• Solid proficiency in using computer software
• Strong presentation, team-building, and interpersonal skills
• Analytical thinker with strong conceptual and problem-solving skills.
• Strict reporting deadlines
• Working with the project team and ensure project results are achieved timely without compromising quality
• Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
• Plan and schedule own work and selecting appropriate methods/tools for delivery.
• Understanding of data privacy standards
Please follow the link to the full role profile: JD Senior Procurement Officer
Location: CO Jakarta
Type of Role: 1-year Fixed-term contract (PKWT)
Reports to: straight line to Procurement Coordinator
Competitive salary and package available
Closing Date: June 9th, 2025
HOW TO APPLY:
All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.
Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than June 9th, 2025 to this link https://tinyurl.com/SeniorProcurementPlan
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy (PSHEA).
As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls' rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
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