[ Senior Program Manager (Donor-Funded Projects)]

About YCAB Foundation

Founded in 1999, YCAB Foundation is the founding and flagship organization of the YCAB Social Enterprise Group. With a vision to break the cycle of poverty, YCAB utilizes financial inclusion as a primary instrument to expand and strengthen education for youth from urban low-income families. To date, YCAB has positively impacted over five million young individuals and empowered more than 200,000 ultra-micro women entrepreneurs. In 2024, YCAB Foundation retained its #28 ranking on the TOP 100 SGO/NGO list by TheDotGood, a global nonprofit rating agency based in Geneva, Switzerland.

About the Position

We are seeking a results-driven professional to lead donor-funded programs focused on youth empowerment, employability, and women's economic empowerment. As Senior Program Manager – Donor-Funded Projects, you will oversee execution across a diverse portfolio, guiding project teams to ensure high-impact, compliant, and strategic delivery. This role is ideal for someone with a strong track record managing complex, multi-donor initiatives, mentoring teams, and driving results through structured implementation. You will play a key role in ensuring projects are aligned with YCAB's mission, operationally sound, and delivering meaningful social impact.

If you thrive in collaborative, mission-driven environments, think strategically, and value continuous improvement, we encourage you to apply.

Key Responsibilities:

Project Oversight and Strategy

Lead and oversee the implementation of multiple donor-funded projects, ensuring alignment with organizational goals and donor expectations.
Ensure strategic alignment of all projects with YCAB's core focus areas: youth employability, digital and life skills, entrepreneurship, and women's economic empowerment.
Identify project opportunities for innovation, efficiency, or scaling successful interventions.
Validate project design, work plans, budgets, and timelines before final submission to the Head of Program Management Division.
Track project performance across the portfolio and proactively identify trends, risks, and improvement areas.
Contribute to the development or refinement of project management tools, templates, and systems.
Ensure that knowledge products and success stories are captured and shared with relevant stakeholders.

Proposal Development

Support the development of new project proposals by providing technical inputs, reviewing project designs, or advising on feasibility based on implementation experience.
Collaborate with business development or partnerships teams to ensure proposals are operationally sound.

Team Leadership and Capacity Building

Supervise, coach, and mentor Project Leads to enhance their leadership and delivery capacity.
Establish performance expectations, conduct regular check-ins, and support professional development.
Foster a culture of collaboration, accountability, and continuous learning within the project team.

Risk and Quality Management

Identify and monitor operational and strategic risks across the portfolio; implement mitigation measures or escalate as needed.
Ensure all projects follow approved project management methodologies, donor requirements, and quality standards.
Support Project Leads in resolving implementation bottlenecks and maintaining delivery excellence.

Donor Compliance & Reporting

Ensure timely, accurate, and high-quality donor reporting (both narrative and financial), in coordination with project teams and finance staff.
Maintain oversight of donor-specific compliance across procurement, finance, and documentation.
Support audits, spot checks, and external evaluations by ensuring full readiness and documentation.

Stakeholder Coordination

Liaise with donors, partners, and other external stakeholders as delegated or in coordination with the Head of Division.
Build and maintain relationships with sector-specific stakeholders, including government agencies, private sector actors, and civil society partners active in youth and women's development.
Coordinate with internal departments (e.g., Finance, HR, M&E, Communications) to support integrated project delivery.
Escalate systemic issues that hinder project performance to the Head of Division for resolution.

Monitoring, Reporting, and Learning

Collaborate with the M&E team to track progress, capture outcomes, and ensure timely data collection.
Promote adaptive learning by reviewing results and identifying lessons for improvement.
Facilitate learning exchanges and knowledge-sharing across projects.

Administrative and Compliance Management

Ensure adherence to donor and internal policies on documentation, procurement, and finance.
Support audits and reviews by providing required project documentation.
Review project closure plans and confirm finalization with the Head of Division.

Deliverables/Output:

Approved project plans, budgets, and schedules submitted for divisional review.
Timely and accurate consolidated narrative and financial performance reports.
Proactive identification and resolution/escalation of key project risks and challenges.
Effective supervision of Project Leads, evidenced by timely project delivery and positive donor feedback.
M&E-driven adjustments to improve program quality and relevance.
Completed close-out reports, beneficiary feedback, final financials, and lessons learned submitted and validated for each project upon completion.
Documentation of success stories, impact narratives, and alumni engagement.
Synthesized lessons learned and strategic recommendations submitted for organizational learning.
Documented donor and stakeholder coordination efforts, including meeting records and action plans.
Full compliance with donor and internal procedures across the project lifecycle.
Documented alignment of project portfolio with organizational strategy.
High-quality project proposals, concept notes, and budgets developed in response to donor opportunities, aligned with YCAB's mission and programmatic strengths.

Qualifications :

At least 10 years of experiences in managing multi-donor or externally funded projects in NGOs, development agencies, or international organizations.
Bachelor's degree (or higher) in Development Studies, Project Management, Public Administration, Social Sciences, Education, or related fields.
Strong thematic understanding and networks in the fields of youth development, employability, and women's economic empowerment, especially in the Indonesian context.
Proven experience supervising project teams in complex environments.
Strong understanding of project cycle management and donor compliance.
Skilled in risk management, decision-making, and stakeholder coordination.
Excellent communication skills in English and Bahasa Indonesia.
Proficient in Microsoft Office and project management tools.

Report to : Head of Program Management Division

Supervise : Project Leads

Location : West Jakarta, Indonesia (Full WFO)

Applications close on July 30, 2025

Please submit your application by sending us a cover letter along with your latest CV to:

recruitment@ycab.org

Please put in your email subject: Senior Program Manager (Donor-Funded Projects) – Your Full Name

Apply now! Joining our team will provide you with the opportunity to make a difference everyday.

All applicants will betreated in confidential and only short-listed candidates will be notified

YCAB Foundation provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran, or marital status.

Regards,

Human Capital Department | YCAB Foundation

T. +62 21 5835 5000 | F. +62 21 5835 5001

Jl. Surya Mandala I no 8D, Sunrise Garden, Jakarta Barat 11520, Indonesia| www.ycabfoundation.org |

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