General Information
ADRA Indonesia is seeking Finance and Administration for the "Setting up Humanitarian Architecture and Preparedness in Papua (SUHAP Project)" as summarized below.
| Title: Duty Station: Report to: Coordinates with: Duration: Closing date: | Finance and Administration Assistant Jayapura/Nabire/Sorong Project Manager Finance Accountant 15 January 2026 – 15 July 2026 31 December 2025 |
Background
Yayasan ADRA Indonesia is a humanitarian organization and belongs to the worldwide ADRA network, comprising more than 120 supporting and implementing country offices. The mission of ADRA is to serve humanity thus all may live as God intended through Justice, Compassion, and Love as its main values. ADRA Indonesia has been working in Indonesia since 1981 and registered as a local Non-Governmental Organization (NGO) in 1991.
This Project intends to work with sub-national government and church leaders in developing a contingency plan and to improve preparedness, so they will be able to provide humanitarian assistance and protection to internally displaced people (IDPs) if a humanitarian crisis occurs.
Functions of role
The role of the Finance-Administration Assistant is to ensure that all supporting documents relating to finance and administration are correctly handled and to assist the project manager in project implementation. The Finance and Administration Assistant will be responsible for the overall financial recording of activities and assisting the project manager in organizing project activities.
Duties and Responsibilities
The Finance and Administration Assistant will oversee the administration and financial activities, including procurement for related activities, and is required to undertake the following tasks:
Cash Management and Record Keeping
1. Manage cash flow in the field, including handling petty cash and processing bank payments
2. Ensure accurate disbursement and receipt of cash
3. Maintain accurate and up-to-date financial records of all cash transactions, including receipts, disbursements, and reconciliations.
4. Ensure documentation is complete and compliant with organizational and donor requirements.
5. Ensure adherence to financial procedures and policies, safeguarding cash and ensuring compliance with donor regulations.
Financial Monitoring and Reporting:
1. Assist the Project Manager with financial updates, including budgeting, tracking, and monitoring expenditures according to DIP on a monthly basis.
2. Prepare financial reports as required, ensuring accuracy and adherence to donor requirements.
Administrative Support:
1. Manage day-to-day administrative tasks to ensure the smooth operation of the project office.
2. Provide logistical support for meetings, workshops, and field visits, ensuring all necessary materials and arrangements are in place.
3. Assist in preparing and processing project-related documents, including contracts and procurement requests
4. Monitor and manage the inventory of project equipment and supplies, ensuring proper storage, maintenance, and utilization.
Qualifications and Competencies Required
· Possessing a high level of integrity and self-motivation; being honest and trustworthy.
· A university degree (minimum Diploma 3) in accounting or financial management.
· Knowledge of the use of spreadsheets (MS Excel) for reporting purposes and other MS Office applications.
· Strong attention to detail and preciseness in the execution of tasks.
· Poses solution-oriented working approaches and negotiation skills.
· Applicant from Papuan is an advantage.
· Domicile: Local in Papua Barat Daya / Papua Tengah
The application deadline is December 31, 2025. Only short-listed Applicants will be invited for an interview.
Please submit your application by email to: recruitment@adraindonesia.org and mark your e-mail subject: "SUHAP Finance and Administrative Assistant"
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