[newdevjobsindo] PR112 RFP GHG Measurement HORAS

April 29, 2026   Comment  

Dear Sir/Madam,

 

We would like to inform you that SNV is currently seeking a service provider to conduct GHG measurements in 6 districts in North Sumatra for the HORAS Project.

More detailed information regarding the assignment can be found in the email below.

 

Thank you for your kind attention

 

Best regards,

SNV

Procurement Committee

 

 

 

Organisation	SNV
Project	HORAS
Assignment  Criteria	GHG Measurement in 6 districts Firm, Academic Institution, Research Institution
Location	North Sumatra (multiple districts)
Duration	6 months (June – November 2026)
Reporting to/working with SNV focal point(s)	HORAS Project Manager, MEL Officer, and PFOs
Starting date	June 2026

 

 

1. About SNV

SNV is a global development partner rooted in the African and Asian countries where we operate. With 60 years of experience and a team of approximately 1,600 people, it is our mission to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems to enable sustainable and more equitable lives for all.

 

2. Background and objectives of assignment

The HORAS Project, implemented by SNV in North Sumatra, supports smallholder oil palm farmers to adopt regenerative agriculture practices across seven districts. The project includes both smallholder farms and SNV-managed demonstration plots (demoplots) established and maintained in each target village.

SNV is required to measure and report GHG emissions per tonne of crop at farmgate, in alignment with international best practices for agricultural GHG accounting, including:

• SBTi FLAG-aligned land management accounting
• IPCC AR6 GWP100 values
• Cradle-to-farmgate system boundaries
• Volume-weighted aggregation
• Stratified sampling for smallholder systems

The assignment aims to design and implement a robust, audit-ready GHG measurement system covering both demoplots and smallholder farms.

 

Objectives of the assignment:

• Objective 1:
  To calculate baseline and reporting-year GHG emissions (tCO₂e/tonne of crop at farmgate) for the project-relevant crop across the 6 districts.
• Objective 2:
  To design and implement a statistically robust farm sampling framework appropriate for smallholder systems.
• Objective 3:
  To ensure full compliance with internationally recognised GHG accounting standards, including correct allocation, aggregation, and reporting disaggregation by greenhouse gas and emission category.

 

3. Assignment overview and scope of work / deliverables

The Service Provider shall:

 

1. Methodology Design and Inception Phase

Develop a detailed GHG Measurement Methodology Proposal that includes:

• System boundary definition (cradle-to-farmgate)
• Emission sources inclusion/exclusion
• Sampling design and calculation
• Stratification criteria
• Allocation methodology (mass or economic allocation, where relevant)
• Carbon calculation tool selection and justification
• Data collection tools and protocols
• Aggregation methodology (volume-weighted average)
• Audit documentation protocol

The proposal must clearly explain the sampling size calculation and statistical justification.

 

2. Scope of Measurement

The assignment must cover:

A. SNV Demonstration Plots (Demoplots)

• Demoplots are established and maintained by SNV in each target village.
• All demoplots (current: 23 demoplots) must be measured (no sampling).
• Measurement must be conducted at field-level.
• Demoplots must be reported separately from smallholder farms.

 

B. Smallholder Farms

• Farms across 6 districts (Asahan, Batu Bara, Simalungun, Deli Serdang, Serdang Bedagai, Labuhanbatu Selatan)
• If total farms exceed 20, a sampling approach must be applied.
• Sampling must be statistically justified.
• Stratification should consider:
• Climate zone
• Soil type
• Farm size
• Package of regenerative practices adopted
• Randomisation procedure must be clearly documented.
• Drop-out replacement mechanism must be defined.
• Representativeness validation must be explained.

• The Service Provider must clearly describe:

• Sample size determination
• Stratification logic
• Random selection method
• Annual consistency requirements

 

3. Baseline Development

The Service Provider must:

• Develop a baseline representing the situation prior to implementation of regenerative practices.
• Use the same:
• Sampling design
• Carbon calculation tool
• System boundary
• Allocation rules
• For perennial crops, multi-year historical averages are preferred.
• Clearly document assumptions and any secondary data used.

 

4. GHG Calculation Requirements

The measurement must include:

Boundary:

• Cradle-to-farmgate emissions only.

Inclusion:

• Fertiliser production and application (synthetic and organic)
• Direct and indirect N₂O emissions
• Fuel and energy use
• Crop residue management
• Soil amendments (e.g., lime)
• Irrigation (if applicable)
• Manure management (if applicable)
• Land use change (20-year lookback, linear discounting)

Exclusion:

• Off-field biodiversity features (e.g., hedgerows, buffer zones)

 

Table 1. Allocation of Activities

Activity cluster	Activity	Accounting rule
On-field activities (single cultivation period)	Fuel and energy use specific to one cultivation cycle; pest control; methane inhibitors; manure management; residue management; seed and seedling preparation; irrigation; intercropping; fertiliser use (synthetic and organic); nitrogen inhibitors; soil amendment use (e.g., lime); tillage	Calculate the GHG emissions relevant for a single cultivation period and allocate them across all products produced in that period and in that space. For livestock ingredients, this would be a calendar year.
On-field activities (multiple cultivation periods)	Cover crops; agroforestry; silvopasture; integrated crop and livestock	Calculate the GHG emissions for the relevant cultivation periods and allocate the results across all products produced in that period and in that space.
Off-field activities (activities taking place adjacent to land where crops are cultivated)	Hedges; windscreens; wildflower strips; buffer zones	These activities are not eligible to be included in the project farm GHG emissions.

 

5. Carbon Calculation Tool Requirements

The selected tool must:

Mandatory criteria:

• Include land management emissions consistent with SBTi FLAG guidance
• Use Indonesian-specific emission factors (if available) aligned with international best practice
• Apply IPCC AR6 GWP100 values

Preferred criteria:

• Allow allocation between co-products
• Provide outputs disaggregated by gas and emission source

If AR6 values are not embedded, the Service Provider must provide sufficient data to convert results to AR6.

 

6. Aggregation Methodology

The Service Provider must:

• Calculate farm-level GHG emissions (tCO₂e/tonne of crop)
• Aggregate results using volume-weighted average
• Use actual or estimated volume (yield × area) as weighting factor
• If stratified sampling is used:
• First calculate weighted averages within each stratum
• Then aggregate strata using total stratum volumes

Arithmetic mean and median must also be reported.

 

7. Reporting Format

Results must be disaggregated by:

Greenhouse Gas:

• CO₂ fossil
• CO₂ biogenic
• CH₄ fossil
• CH₄ biogenic
• N₂O
• Other GHGs

Emission Category:

• Land Use Change (LUC)
• Land Management (non-LUC)
• Total

Additionally report:

• Unit (tCO₂e/tonne crop)
• Baseline result
• Reporting year result
• Mean and median
• Tool used
• Month of calculation
• Whether census or sample

 

Table 2. Required GHG Split for Reporting Results

	Greenhouse gas (GHG) emission and removal types in tonnes of CO2-equivalent/tonnes of crop
Contribution category	CO2  fossil	CO2  biogenic[1]	CH4  fossil	CH4  biogenic	N2O	Other GHGs	All
FLAG, LUC
FLAG, non-LUC, land management
All categories

 

8. Audit Readiness

The Service Provider must prepare:

• Farm-level anonymised dataset
• Calculation files
• Tool output screenshots (if applicable)
• Yield and volume verification documentation
• Sampling documentation
• Assumption documentation
• Data management protocol

All documentation must be sufficient for independent third-party verification.

 

 

4. Deliverables

Table 3. Deliverables and Timeline

Deliverable	Description	Timeline -Deadline
Inception Report	Detailed methodology, sampling design, tool selection	June 2026 – week 3
Baseline GHG Report	Baseline calculation with full documentation	July 2026 – week 1
Farm-Level GHG Report	Demoplot + smallholder farm calculations	Sept 2026 – week 1
Aggregated Results Report	Volume-weighted results with full disaggregation	Oct 2026 – week 1
Draft Final Report	Consolidated audit-ready report	Oct 2026 – week 3
Final Report & Data Package	Clean dataset and documentation	Nov 2026 – week 2

 

All data collected in this measurement will be stored in SNV’s cloud/database

 

5. Selection Criteria

This assignment is open to firms, academic institutions, and research institutions only. Proposals submitted by individual consultants are not eligible and will not be evaluated.

Applicants will be evaluated based on the completeness of submitted documents and the quality of their technical proposal. Only institutions that submit a complete set of required documents — including the Expression of Interest (EOI), Professional Reference Form (PRF), and a technical proposal — will be considered for evaluation.

Among all complete submissions, those whose proposals best align with the ToR in terms of methodological approach and result analysis framework will be shortlisted to proceed to the next stage of the selection process.

 

 

6. Evaluation Criteria

Table 4. List of Evaluation Criteria

Criteria	Maximum Score
Technical understanding of agricultural GHG accounting	20%
Experience in farm-level carbon accounting	15%
Robustness of proposed sampling methodology	15%
Tool compliance with AR6 and FLAG	10%
Financial proposal	40%
Total	100%

 

 

7. Contract project fees and duration

The service is planned to run for a duration of six months, with an anticipated start in early June 2026

 

8. Payment terms

Payments will be milestone-based:

 

Payment / Invoice Term	Deliverable	Description	Timeline -Deadline
Payment 1 30%	Inception Report	Detailed methodology, sampling design, tool selection	June 2026 – week 3
	Baseline GHG Report	Baseline calculation with full documentation	July 2026 – week 1
Payment 2 30%	Farm-Level GHG Report	Demoplot + smallholder farm calculations	Sept 2026 – week 1
	Aggregated Results Report	Volume-weighted results with full disaggregation	Oct 2026 – week 1
Payment Final 40%	Draft Final Report	Consolidated audit-ready report	Oct 2026 – week 3
	Final Report & Data Package	Clean dataset and documentation	Nov 2026 – week 2

 

 

9. Key compliance issues

The Service Provider must comply with:

• SNV's Environmental and Social Safeguard (ESS) policies and standards
• SNV's Code of Conduct, Anti-Corruption, and Anti-Fraud policies
• SNV's Child Safeguarding Policy
• Do No Harm principles in all field activities and beneficiary interactions
• Free, Prior, and Informed Consent (FPIC) standards for all community and farmer engagement
• Responsible and ethical data management: informed consent from all respondents, data   
• anonymisation, and secure storage
• Gender-responsive research practices: all instruments and sampling must enable gender-disaggregated analysis

 

 

10. Due diligence Instructions

All prospective Service Providers are subject to SNV's standard due diligence screening prior to contract award, including verification of organisational integrity, financial standing, conflict of interest, and compliance with SNV's partner requirements

 

 

11. Procurement Timeline

The procurement timeline for the whole competitive processed conducted for this assignment as follows:

NO	Process	Period
1	Tender Announcement	Tue, 28-Apr-26	Sun, 10-May-26
2	Aanwijzing (clarification session)	Wed, 06-May-26	Wed, 06-May-26
3	Tender Closing	Sun, 10-May-26	Sun, 10-May-26
4	Evaluation Tender Proposal	Tue, 12-May-26	Tue, 12-May-26
5	Interview Session	Fri, 22-May-26	Fri, 22-May-26
6	Tender Result	Mon, 25-May-26	Fri, 29-May-26
7	Due Diligence Process	Fri, 29-May-26	Sun, 31-May-26
8	Contract Drafting	Mon, 01-Jun-26	Tue, 02-Jun-26
9	Start Engagement	Fri, 05-Jun-26	Fri, 05-Jun-26

 

 

12. Submission Requirements

 

SNV invites interested service provider (firms, academic institutions, and research institutions) to submit a comprehensive proposal no later than Sunday, 10^th May 2026 to the following email address: indonesia-procurement@snv.org with Subject “PR112 GHG Measurement HORAS”

Your proposal should include the following documents:

1. Expression of Interest (EoI) --> template provided

• Complete and submit the provided EoI template.

2. Technical Proposals
   • Proposed tools and methodology
   • Implementation plan and timeline

• Detail CV and experiences of Team Member

3. Financial Proposal (RFQ) --> template provided
   • Service fees (roles and number of personnel)
   • Other relevant costs (please specify)
4. Sample of Previous Work
   Preferably similar to the assignment described, i.e activity report on promoting behavior change; campaign plan, etc.
5. List of Relevant Past Assignments
   Include detailed descriptions and timelines of similar projects
6. Company Profile: Provide a comprehensive overview of your organization, highlighting relevant experience, operational capabilities, and geographical coverage.
7. Conflict of Interest Checklist
   Completed and signed Conflict of Interest checklist, confirming no actual, potential, or perceived conflict related to this assignment

You can access the shared folder containing the Tender announcement and Templates provided for the proposal for this service via the following link: https://bit.ly/PR112-113-133_TenderDocument

 

 

13. Aanwijzing

 

SNV has scheduled a half-day clarification session (“Aanwijzing”) for interested Travel Agent Company (bidders/applicants) on Wednesday, 06 May 2026, from 10:30 AM to 12:00 PM via Microsoft Teams (online session).

 

Registration is required and must be completed by Tuesday, 07 May 2026.
To sign up, please fill out this short form: https://bit.ly/PR112-113-133_Aanwijzing  

 

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