[newdevjobsindo] Yayasan Plan International Indonesia Job Vacancy: Emergency Response Finance & Admin Assistant (2 months contract)

Desember 06, 2022   Comment  

Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as "to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society". The organisation's purpose is to "strive for a just world that advances children's rights and equality for girls". This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, especially state authorities and to position Plan's profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.  Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position:

Emergency Response Finance & Admin Assistant (2 months contract)      

BACKGROUND

Following earthquake 5,6 SR which hit Cianjur in West Java on 21 November 2022, Plan Indonesia will provide 3-month emergency response in 9 targeted schools, with estimated target reach 3286 school community. The earthquake has triggered 367 aftershocks, with the biggest one being of 4.2 magnitude. No further update made by National Disaster Management Agency (BNPP) since 1 December 2022 at 4 PM local time, where it is reported 329 people killed, 595 people injured and 11 people are missing. Around 114,683 (M:54.781, F: 59,902) people have been temporarily displaced, 30,171 houses are severely damaged, 17,599 houses medium damaged, 14 health centers are damaged and 524 schools affected. There 16 sub districts and 169 villages affected. The affected sub districts are: Cianjur, Karang Tengah, Warung Kondang, Cilaku, Gekbrong, Cugenang, Cibeber, Sukalayu, Sukaresmi, Pacet, Bojong Picung, Cikalong Kulon, Mande, Cipanas, Haurwangi, and Ciranjang.

Head district Cianjur has declared the emergency status to cover the period November 21st,2002 – December 20th, 2022. While no international assistance is required, however, Plan Indonesia found that several gaps for children' well-being need be addressed due to minimum support provided for children' protection, education and hygiene. Therefore, Plan Indonesia is proposing to response the needs, with support funding from local fundraising, national offices and grant donor, if possible.

The focus intervention for this 3-month response (in alert level: orange-1)   on the following sectors:

Child Protection:

Immediate response: prioritize psychosocial support (PSS) for girls, boys and youth groups to reduce their stress levels, as well as promote the protection and prevention of SGBV, which is likely to occur out in evacuation centers, in collaboration with young or local facilitators. Plan Indonesia will distribute 262 protection kits (based on NFI catalogue) to ensure that children, especially girls and women, are well protected from any harm including SGBV while living in evacuation centres.

WASH:

Immediate response: distributed MHM kits to 161 women and girls including 168 hygiene kits for boys, and male teachers at 3 affected schools in the Cilaku sub-district. MHM campaign and hygiene/Covid-19 promotion should also be implemented in all evacuation centres, through peer group support among young people and coordination with local health/medical facilitator.

Education:

Immediate response: distribution of 304 learning kits for girls and boys from 3 affected school in Cilaku Sub District to increase their learning interest. Interventions on EiE such as back to school campaigns and training for teachers on EIE can be delivered.

Resilient School:

Early recovery: Comprehensive school safety framework will be used to strengthen the preparedness skill for girls and boys at school level, including their teachers, education personnel and school committee in affected schools. Plan Indonesia will work closely with 3 affected schools in establishing the school preparedness plan, emergency SOP, disaster response team, including conduct mock drill as well as advocacy at district level together with youth and safe school secretary.

ER Finance & Admin Assistant will support the response on logistic and finance process within four objectives of the response.

 

Key Tasks

• Support monitoring and tracking the status of emergency response master budget
• Ensure all funding submission budgets are aligned with the master budget
• Ensure adherence to all Plan International's and donor regulations.
• Reinforce control mechanisms for admin and finance at the field level
• Establish an effective filing system (admin and finance) for easy access to information and proper documentation.
• Develop/maintain procedures for tracking emergency response income / expenditure in accordance with Plan International policies and procedures
• Ensure appropriate apportioned and shared cost in budgeting and track cost recovery during implementation
• Prepare and review monthly budget vs. actual and flag over/under utilization to ERM
• Conduct partner visit to review financial procedures and assist partner finance as necessary
• Facilitate admin support for any visitors (accomodation and transportation arrangement)

Knowledge & Experience

• Accountancy / Financial management qualifications
• Good knowledge of SAP or relevant application
• Clear knowledge on Plan cost recovery policy
• Strong knowledge of donor requirements
• Experience in financial and administration management of emergency operations
• Knowledge on basic internal control in financial management 

Skills

• Strong skills in MS word, Excel and report development
• Budget development and monitoring

• Ability to work under pressure , late hours, weekends and holidays in order to meet the deadline 
• Language skills desirable (for example English and bahasa)
• Good interpersonal skill
• Ability to work independently and as a team player
• Have/own personal laptop to support the task.

Attitudes

• Committed to Plan International's core values;
  • Strives for lasting impact
  • Open and accountable
  • Works well with others
  • Inclusive and empowering
• Communicator and influencer.
• Experienced with working with senior management.
• Team player and relationship builder.
• Able to work calmly under extreme pressure and at unpredictable hours during emergency response.

Communications and Working Relationships:

Key internal contacts

• Emergency Response Manager,  Finance Team, Admin Team, ER Team Leader, Technical Specialists Cianjur EQ Response (WASH, CPIE, EiE and Resilient School)
• Weekly contact & briefing with Response Team

 

Key external contacts

• Government authorities; National Clusters Leads
• UN Agencies
• District authorities (whenever needed)

 

Reporting lines

• Finance  & Admin Assistant position is report to Emergency Response Team Laader.

Physical Environment and Demands:

Extensive travel, sometimes to hazardous environments. Periods of intense work at all times of day and night.

PHYSICAL ENVIRONMENT AND DEMANDS:

Mid contact:     Occasional direct interaction with children when at the IDPs camps/evacuation centre

Physical location:

Based in Cianjur District of Westt Java Province is possible .

PLAN INTERNATIONAL'S VALUE IN PRACTICE

We Are Lasting Impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We Are Equal, Inclusive, Empowering

We respect all people, value diversity, and uphold equality in the scope of our programs and workplace.

We are transparent and accountable.

We create working climate and partnership that is trusting, honest, transparent and accountable for the decisions we make and the impact our work has on our stakeholders

We Are Smart & Lifelong Learning

At any time, there are always new things that we can know and learn therefore we are eager to seek knowledge that is useful for ourselves and the organization.

We are adaptive and innovative

We are aware that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of new breakthroughs.

We prioritize collaboration

We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.

Taking Measured-Risk: We dare to take measured risks to be superior and at the forefront.

We realize that risk is part of decision making, so being brave for taking measured risk is the key for us to be able to keep moving forward to be superior and at the forefront.

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by click https://tinyurl.com/EmresFinanceAdminAss not later than December 20, 2022

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Yayasan Plan International Indonesia  believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls' rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.