REQUEST FOR PROPOSAL (RFP)
| To: All Interested Bidders | Date: July 16, 2025 |
| Reference: YCWS-JKT/RFP-OPR/2025-008 Selection of an External Auditor Fiscal Year 2025 for Yayasan Cita Wadah Swadaya (YCWS) |
I. Background
Yayasan Cita Wadah Swadaya (YCWS) is a non-profit organization founded in August 26, 2024. As part of its commitment to financial transparency and good governance, YCWS intends to appoint an external auditor for the financial year ending December 31, 2025, in accordance with international and national auditing standards.
II. Objective
The primary objectives of the audit are as follows:
1. Provide an independent opinion on the financial statements for FY 2025
2. Evaluate the adequacy of YCWS's internal control systems
3. Verify the use of financial resources in accordance with YCWS's mission and donor requirements.
4. Recommend improvements in financial and operational procedures
5. Conduct an Audit Overview Class for non-finance Managers and Directors to explain the scope, purpose, benefits, and process of auditing for capacity building and organizational learning.
III. Scope
The external audit will cover the following areas:
1. Interim Audit (period on January 2025 to June 2025)
To review and provide preliminary insights on:
1.1. Mid-year financial statements
1.2. Internal control implementation
1.3. Budget utilization against forecasts
1.4. Risk identification for the remaining fiscal year
2. Final Audit (period on July 2025 to December 2025)
To provide a full audit opinion covering:
2.1. Financial statements for January 2025 to December 2025
2.2. Notes to the accounts and key disclosures
2.3. Project fund usage and donor compliance
2.4. Internal control system evaluation
2.5. Asset and inventory verification
IV. Deliverables
1. Audit Report: Independent auditor's opinion
2. Management Letter: Recommendations and observations
3. Audit Overview Class: One session presentation/workshop for Managers and Directors (non-finance) explaining the audit scope, key findings, and value for the organization.
V. Duration of the External Auditor
An external auditor is expected from August 2025 to April 2026, signature of agreement by both parties, subject to adjustments as required and mutually agreed upon.
Time Frame
The proposed timeline for the recruitment and implementation of the external audit for FY 2025 is as follows:
- Proposal Submission Deadline: 08 August 2025
- Shortlisting and Interviews: 11–22 August 2025
- Auditor Appointment: 25–30 August 2025
- Interim Audit Period: 1-30 September 2025 (for review of Jan–Jun 2025 data)
- Final Audit Period: 1–30 March 2026 (for Jul–Dec 2025 data)
- Final Audit Report Submission: 15 April 2026
This schedule aims to ensure sufficient time for both audit phases, improve audit planning and coordination, and meet donor reporting requirements effectively.
VI. Qualification and Experience
The successful bidder should meet the following criteria:
1. Proven experience in auditing non-profit organizations, especially those with a focus on transparency and accountability.
2. Professional certification and membership with relevant international auditing bodies (e.g., International Federation of Accountants – IFAC).
3. Knowledge of local accounting standards (PSAK 35) for non-profit organizations
4. Experience in applying International Standards on Auditing (ISA) and adhering to local legislation on accounting and reporting.
5. Strong competence in assessing internal control systems and recommending improvements.
VII. Procedure for Expression of Interest
First Phase: Expression of Interest should be submitted to operations@ycws.org the latest on August 08, 2025, and enclose the following required documents:
1. Company/Organization Profile (copy of legal documents)
2. Individual (application letter, curriculum vitae and copy of supporting documents)
3. A proposal containing 2 parts:
· Technical Proposal comprising the description of proposed outlining the audit methodology, approach, and timeline. The technical proposal should include A list of key staff who will be involved in the audit, including their qualifications and experience. An external auditor should also describe an overview of previous experience in auditing non-profit organizations.
· Financial Proposal must include a detailed breakdown of the audit fees for the financial period (01 January 2025 to 31 December 2025), along with any associated costs (a breakdown of the audit fees and associated costs for the first year of YCWS's operation and payment method).
Subject of the message should include: "YCWS-JKT/RFP-OPR/2025-008" and "Selection of an External Auditor Fiscal Year 2025 for Yayasan Cita Wadah Swadaya (YCWS)". The body of the message should include Name of the Bidder.
Archive files should be marked as: Technical Proposal and Financial Proposal.
Second Phase: YCWS will shortlist candidates and invite them to present the proposal. YCWS will afterwards proceed with selection and appointing the candidate. A contract shall be prepared for the selected external auditor.
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