[newdevjobsindo] Chemonics seeks for Senior Finance Officer

[newdevjobsindo] Chemonics seeks for Senior Finance Officer

November 02, 2020   Comment  

Senior Finance Officer

Job Description

 

 

JOB TITLE:                  Senior Finance Officer              

JOB LOCATION:         Jakarta, Indonesia                                                        

REPORTS TO:             Senior Finance Manager or his/her designee

PROJECT:                   United States Agency for International Development (USAID) Global Health

Supply Chain Program – Procurement and Supply Management (GHSC-PSM) in

Indonesia

 

OVERVIEW:

The USAID-funded Global Health Supply Chain-Procurement & Supply Management project (GHSC-PSM) is being implemented by Chemonics International. The focus of the project in Indonesia is to provide technical assistance in supply chain management to the Ministry of Health for HIV, TB, and laboratory commodities, in support of the national HIV/AIDS and TB programs in the country. At the national level, the project supports the Directorate of Direct Infectious Disease Control (Sub-directorates HIV/AIDS and TB), the Directorate of Quality and Health Services Accreditation (Laboratory services), and the Directorate of Public Medicine and Health Supplies. At the provincial level, the project provides support to Jakarta and Papua provinces.

SUMMARY:

The Senior Finance Officer will be responsible for assisting the Senior Finance Manager in planning, managing and implementing all aspects of the project accounting system and for maintaining an accounting database. In addition, he/she is responsible for supervising and overseeing the Finance Assistant and supporting their growth, collecting and recording all information that will facilitate information exchange and dissemination of project financial documentation and records to the Chemonics home office. The Senior Finance Officer will also provide specific support the Senior Finance Manager in ensuring project compliance with taxation regulations and VAT exemption processes.

 

RESPONSIBILITIES:

 

Under the supervision of the Senior Finance Manager, the Senior Finance Officer will be responsible for the following:

1. Cash and Bank

•        To ensure the correctness of all payment request and fund availability prior to making payments

•        To gather inputs from the Operations Team and Technical Team to be included in Wire Transfer Request in monthly basis

•        To monitor outstanding advances and ensure its settlement within 30 days

•        To verify all payment transactions in Citidirect are correctly made and ready for authorization

 

2. Taxes

•        To review WHT Data and TD Reconciliation prior to sending to Tax Consultant for monthly calculation and lodging to Tax Office

•        To assist Senior Finance Manager in compiling VAT Exemption packet for further process in MoH, SETNEG and BADORA

 

3. Payroll

•        To collect BPJS Kesehatan and BPJS Ketenagakerjaan billing statement from BPJS Office through Tax Consultant

•        To review the correctness of billing statement and process the payment

•        To collect BPJS Kesehatan and BPJS Ketenagakerjaan payment receipt from BPJS Office through Tax Consultant

•        To prepare draft payroll data for all local staffs in monthly basis for Senior Finance Manager review, Operations Manager acknowledgement and Country Director approval

•        To send final payroll data to Tax Consultant and prepare payroll payment package for Senior Finance Manager review, Operations Manager acknowledgement and Country Director approval

•        To maintain payroll filling for audit purposes

 

4. Activity Budget

•        To review draft activity budget against its TOR and ensure it follows GHSC PSM activity guideline

•        Support the process of forecasting project expenses to ensure compliance with the project workplan budget

 

5. Compliance

•        Explain GAAP, USAID & Chemonics Regulations to all staffs and consultants, as needed

•        To assist Senior Finance Manager in developing SOPs for the project implementation in finance area

•        To serve as coordinator during financial reviews done by FCR or USAID

 

6.   Financial Report

•        To book journal entries to ABACUS

•        To make correction entries to ABACUS

•        To prepare monthly bank reconciliation

7. Other

•        Supervise the project's Finance Assistant, including taking overall responsibility for the quality of their work, providing training/guidance for their improvement, and supporting goal setting and achievement for professional development and growth.

•        To perform other duties as may be assigned by Senior Finance Manager. Serve as finance lead in the absence of the Senior Finance Manager

QUALIFICATIONS:

• Minimum 5 years of experience in financial management for an office of comparable size, including at least three years on a USAID-funded project.

• University degree in accounting, business administration, or other-related field.
• Knowledge of USAID and procedures, especially procurement and cost accounting principles.
• Knowledge of Indonesian taxation systems and VAT exemption processes and experience managing, coordinating, and/or supporting VAT exemption for USAID-funded projects to ensure compliance.
• Experience leading payroll processes to ensure compliance with Indonesian labor regulations and company policies.
• Supervisory experience and/or experience in leading and managing high-performing teams preferred.
• Experience with Chemonics accounting software, including Abacus.

• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Proven experience leading program planning, budgeting and financial analysis.
• Familiarity with and proven ability to use standard accounting and spreadsheet software.

• Demonstrated ability to work with cooperating partners in implementing complex programs.
• Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skills.
• Demonstrated leadership, versatility, and integrity.
• Written and spoken fluency in English and Bahasa Indonesia required.
• Authorized to work in Indonesia required.

 

 

 

SUPERVISION AND DIRECTION:

The Senior Finance Officer will be supervised by the GHSC-PSM Senior Finance Manager or his/her Designee.

 

When you are interested on the above position and consider that you possess the necessary qualification, please submit your job application consisting of updated curriculum vitae and cover letter to:

psmindorecruit@gmail.com

with E-mail subject: Senior Finance Officer – your name

DEADLINE:  

 November 13^th, 2020

 

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics

[newdevjobsindo] Chemonics seeks for Finance Officer

[newdevjobsindo] Chemonics seeks for Finance Officer

November 02, 2020   Comment  

Finance Officer

Job Description

 

 

JOB TITLE:                  Finance Officer            

JOB LOCATION:         Jakarta, Indonesia                                                        

REPORTS TO:             Senior Finance Manager or his/her designee

PROJECT:                    United States Agency for International Development (USAID) Global Health  Supply Chain Program – Procurement and Supply  Management (GHSC-PSM) in Indonesia

 

OVERVIEW:

The USAID-funded Global Health Supply Chain-Procurement & Supply Management project (GHSC-PSM) is being implemented by Chemonics International. The focus of the project in Indonesia is to provide technical assistance in supply chain management to the Ministry of Health for HIV, TB, and laboratory commodities, in support of the national HIV/AIDS and TB programs in the country. At the national level, the project supports the Directorate of Direct Infectious Disease Control (Sub-directorates HIV/AIDS and TB), the Directorate of Quality and Health Services Accreditation (Laboratory services), and the Directorate of Public Medicine and Health Supplies. At the provincial level, the project provides support to Jakarta and Papua provinces.

SUMMARY:

The Finance Officer will be responsible for assisting the Senior Finance Manager in planning, managing and implementing all aspects of the project accounting system and for maintaining an accounting database. In addition, he/she is responsible for collecting and recording all information that will facilitate information exchange and dissemination of project financial documentation and records to the Chemonics home office.

 

RESPONSIBILITIES:

 

Under the supervision of the Senior Finance Manager, the Finance Officer will be responsible for the following:

1                    Cash and Bank

·           To receive request for payment package from the operations team and ensure all required documents are in place

·           To deal the best rate with Citibank Treasury Unit and execute the in-house transfer

·           To conduct cash count (regular and surprised) on petty cash as part of internal control over cash usage to help detect misuses of cash, thus reducing the risk of fraud and mismanagement of funds

·           To create and upload all payment transactions in Citidirect for further verification

 

2                    Taxes

·           To prepare WHT Data and TD Reconciliation for Senior Finance Officer review

·           To maintain tax filing for audit purposes

 

3                    Payroll

·           To collect BPJS Kesehatan and BPJS Ketenagakerjaan billing statement from BPJS Office through Tax Consultant

·           To review the correctness of billing statement and process the payment

·           To collect BPJS Kesehatan and BPJS Ketenagakerjaan payment receipt from BPJS Office through Tax Consultant

·           To prepare draft payroll data for all local staffs in monthly basis for Senior Finance Manager review, Operations Manager acknowledgement and Country Director approval

·           To send final payroll data to Tax Consultant and prepare payroll payment package for Senior Finance Manager review, Operations Manager acknowledgement and Country Director approval

·           To maintain payroll filling for audit purposes

 

4                    Activity Budget

·           To review draft activity budget against its TOR and ensure it follows GHSC PSM activity guideline

 

5                    Compliance

·           Explain GAAP, USAID & Chemonics Regulations to all staffs and consultants, as needed

·           To assist Senior Finance Manager in developing SOPs for the project implementation in finance area

·           To involve during financial reviews done by FCR or USAID

6                    Financial Report

·           To book journal entries to ABACUS

·           To make correction entries to ABACUS

·           To prepare monthly bank reconciliation

 

7                    Other

·           To Perform other duties as may be assigned by Senior Finance Manager

 

QUALIFICATIONS:

• Minimum 2-4 years of experience in financial management for an office of comparable size on a USAID-funded project.

• University degree in accounting, business administration, or other-related field.
• Knowledge of USAID and procedures, especially procurement and cost accounting principles.
• Experience with Chemonics accounting software, including Abacus.

• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Skills in program planning, budgeting and financial analysis preferred.
• Familiarity with and proven ability to use standard accounting and spreadsheet software.

• Demonstrated ability to work with cooperating partners, especially Government of Indonesia ministries, in implementing complex programs.
• Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skill
• Demonstrated leadership, versatility, and integrity.
• Written and spoken fluency in English and Bahasa Indonesia required.
• Authorized to work in Indonesia required.

 

SUPERVISION AND DIRECTION:

 The Finance Officer will be supervised by the GHSC-PSM Senior Finance Manager or his/her Designee.

When you are interested on the above position and consider that you possess the necessary qualification, please submit your job application consisting of updated curriculum vitae and cover letter to:

 

psmindorecruit@gmail.com

with E-mail subject: Finance Officer – your name

 

DEADLINE:  

 

November 13^th, 2020

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.

[newdevjobsindo] Lead Adviser - Transport (KIAT)

[newdevjobsindo] Lead Adviser - Transport (KIAT)

November 02, 2020   Comment  

Lead Adviser – Transport

The role

The Lead Adviser – Transport coordinates and supports the design, implementation, monitoring and evaluation, and sustainability of KIAT activities in the transport sector. The position applies outstanding technical knowledge to complex transport policies and ensures the high quality performance of supported activities. The Lead Adviser will be innovative and results-orientated and ensure that KIAT activities are managed in a way to achieve lasting effectiveness to improve Indonesia's infrastructure sector.

This role also involves the following key activities:

n  Identify strategic development priorities and opportunities for KIAT support in close collaboration with the KIAT Senior Management Team and GOI counterparts.

n  Establish effective working relationships with all relevant GOI counterparts.

n  Develop new activities in the transport sector and lead the preparation of concept notes, design documents, terms of reference and budgets.

n  Provide technical assistance and capacity building support to GOI counterparts in line with KIAT's mandate and agreed priorities.

n  Oversee the performance of individual sub-contractors and subcontractor firms to ensure that the quality of services is delivered and meets professional standards, and is delivered within the allocated time and budget.

n  Prepare briefing notes, policy papers, progress reports, communications materials and other adhoc reporting relating to KIAT's activities in the transport portfolio.

n  Coordinate closely with KIAT's Gender Equality, Social Inclusion and Civil Society Engagement (GESI-CSE) section to identify actions across KIAT's transport activities that promote gender equality and social inclusion for vulnerable groups, including identifying opportunities where CSE can help enhance impact. Coordination will include support for the production, implementation, and resourcing of GESI-CSE Action Plans for activities.

n  Coordinate closely with KIAT's Performance Unit in the implementation of KIAT's Performance System, including leading participation in regular six-monthly cycles of setting progress markers against individual activity outcomes and reviewing progress towards their achievement.

n  Facilitate KIAT, Australian Embassy and sub-contractor meetings and interactions with the relevant GOI stakeholders.

n  Manage the performance of the staff reporting directly to the Lead Adviser.

n  Support coordination activities, information exchange and analysis with development cooperation partners and relevant GoI stakeholders.

n  Provide direct technical assistance and support to GOI counterparts as jointly agreed with the Deputy Director Transport Policy, Planning and Delivery.

n  Support the preparation, implementation, and monitoring of KIAT annual work plans.

n  Advise Senior Program Officer(s) and Program Manager for the preparation and implementation of procurement plans and contracting arrangements with sub-contractors and service providers.

n  Identify and assess risks to KIAT activities and relationships and develop and implement risk mitigation plans.

n  Ensure prudent management of KIATs finances and take appropriate measures to maximise value for money in procurement, minimise fiduciary risk and avoid fraud.

n  Participate in events, high level forums and dialogues with the relevant GoI counterparts, academia, development partners and other stakeholders as required.

n  Ensure that consultations, meetings, and decision-making processes include representations of gender

n  Ensure that all key activities consider opportunities to strengthen Gender Equality and Social Inclusion (GESI) outcomes during implementation, and where relevant consider the feasibility of engaging with civil society to enhance these outcomes.

n  Other agreed inputs as requested by the Deputy Director Transport Policy, Planning and Delivery.

Please copy paste this link to access the Terms of Reference detailing responsibilities and selection criteria: https://www.cardno.com/media/6559/tor-lead-adviser-transport-201030-004.pdf

 

About you

You will be a motivated and proactive Lead Adviser with the right combination of talent, energy and a commitment to technical excellence. You have:

n  Tertiary qualifications preferably with a major in Civil Engineering/Transport Policy/Transport Planning/Transport Engineering or related field.

n  Minimum 15 years of experience in Transport Engineering, Transport Planning, and/or Infrastructure Financing, including in management positions and in areas relevant to the Indonesian context.

n  Demonstrated experience in the design and implementation of technical assistance and capacity building activities in the transport sector.

n  Experience in managing teams of consultants and sub-contractors.

n  Demonstrated ability to work in a team in a complex, and cross-cultural operating environment.

n  Proven ability to build and maintain relationships with key personnel in government and development partners.

n  Strong interpersonal skills and oral and written communication skills in English. Familiarity with Bahasa Indonesia is highly desirable.

n  Advanced skills with computer-based applications.

n  Experience with donor processes and procedures preferred. Ability to communicate with a wide range of stakeholders from diverse backgrounds including people with disabilities

n  Knowledge and understanding of the different needs of different stakeholders such as women, the elderly, people with disabilities and others with special mobility needs

n  Qualified female candidates are encouraged to apply.

 

Remuneration

Adviser Remuneration Framework (ARF) C4.  Successful Indonesian nationals will be engaged under a local contract in Indonesia Rupiah and subject to Indonesian employment regulations and tax obligations.

 

Why join KIAT?

The Australia Indonesia Infrastructure Partnership (Kemitraan Indonesia Australia untuk Infrastruktur - KIAT) offers meaningful opportunities for each individual member of our team to grow, make an impact and leave a legacy for local communities, globally.

By joining KIAT, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook.

 

How to apply

1) CV

2) Statement (of up to 1,000 words) addressing the candidate's skills and experience, and outlining the relevance to the role

3) Two referee names, position details and contact information

4) Please apply from the following link : https://clientapps.jobadder.com/41217/cardno/3629642;

 

Closing Date

Applications are considered on a rolling basis until 30 November 2020

 

About Cardno

We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years' experience in designing, developing and delivering sustainable projects and community advancement programs.

Notice to recruitment agencies: Please note that Cardno does not accept unsolicited resumes from recruiters or recruitment agencies. 

Cardno is an equal opportunity employer.

Cardno is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. Recruitment and selection procedures reflect this commitment and may include relevant criminal record checks.

Cardno is committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), Child Protection and bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.

Due to the anticipated volume of applications, only shortlisted candidates will be contacted.

www.cardno.com/careers

[newdevjobsindo] Senior Program Officer GESI-CSE (Water and Sanitation)_KIAT

[newdevjobsindo] Senior Program Officer GESI-CSE (Water and Sanitation)_KIAT

November 02, 2020   Comment  

Senior Program Officer GESI-CSE

(Water & Sanitation)

 

The role

The Senior Program Officer (SPO) Gender Equality and Social Inclusion (GESI) and Civil Society Engagement (CSE) for the Water and Sanitation sector will provide day-to-day oversight and advice on the mainstreaming of GESI-CSE across KIAT activities in the Water and Sanitation sector. This will include contract management responsibilities, advice on concepts and designs, activity M&E frameworks and dedicated GESI-CSE Action Plans (GAPs) for selected activities, as well as day-to-day monitoring of regular reporting on implementation progress and issues and occasional representation in meetings related to water and sanitation activities. Close liaison with other Directorates within the Facility will be required, particularly on Operations, Performance and Communications issues.

This role also involves the following key activities:

§  Collaborate closely with the Technical Directorate to ensure GESI-CSE mainstreaming is effective and efficient in strengthening activity delivery.

§  Provide high quality technical advice on GESI-CSE matters during activity design and implementation stages, including drafting of terms of reference, identification of GESI-CSE specific deliverables within contracts, and the review of deliverables and regular reporting on activity progress and performance.

§  Coordinate closely with the Performance and Communications team to ensure that GESI-CSE elements of activities or well-integrated within activity M&E frameworks and communications materials.

§  Support the ongoing implementation of KIAT's GESI-CSE Engagement Strategy by ensuring that activities are aligned and contributing to the overall objectives of the Strategy.

§  As necessary, manage contractual matters related to specific GESI-CSE activities.

§  Maintain regular coordination with other donor funded programs focused on GESI-CSE, with a particular focus on programs funded by Australia.

§  Identify the need for tools, guidance and training within the Facility, sub-contractors, Government and CSO partners to more effectively integrate gender, social inclusion, and civil society engagement perspectives into the design, implementation and evaluation of activities.

§  Advise KIAT on any emerging issues, opportunities and gaps as they relate to GESI-CSE.

§  Ensure that consultations, meetings, and decision-making processes include representations of gender

§  Ensure that all key activities consider opportunities to strengthen Gender Equality and Social Inclusion (GESI) outcomes during implementation, and where relevant consider the feasibility of engaging with civil society to enhance these outcomes.

Please copy paste this link to access the Terms of Reference detailing responsibilities and selection: https://www.cardno.com/media/6556/personnel-tor-spo-gesi-cse-water-and-sanitation-v20.pdf;

About you

You will be a motivated and proactive SPO GESI CSE (Water and Sanitation) with the right combination of talent, energy and a commitment to technical excellence. You have the following selection criteria:

n  Essential

·       A postgraduate degree in a relevant subject such as sociology, economics, international development or a related field.

·       At least 10 years of professional working experience in a comparable role

·       Strong project management experience, particularly in the fields of gender and social inclusion including design, implementation, monitoring and evaluation.

·       High-level communication skills (written and verbal) in English and Bahasa Indonesia.

·       Ability to communicate with a wide range of stakeholders from diverse backgrounds including people with disabilities

·       Knowledge and understanding of the different needs of different stakeholders such as women, the elderly, people with disabilities and others with special mobility needs

·       Qualified female candidates are encouraged to apply.

 

n  Desirable

·       Strong understanding and experience of theoretical frameworks and approaches for gender analysis, gender mainstreaming in government and social exclusion.

·       Good understanding of the challenges faced by children, older people, people with disabilities, ethnic minorities and other vulnerable groups.

·       Demonstrated experience in the development and conduct of gender-sensitive monitoring and evaluation, including competence in the formulation of qualitative and quantitative indicators for assessing the effectiveness of GESI-CSE mainstreaming.

·       Superior communication skills, inter-personal skills and tact in working with a range of government and civil society stakeholders with the ability to work in a multicultural environment with respect for diversity.

 

Remuneration

Successful Indonesian nationals will be engaged under a local contract in Indonesia Rupiah and subject to Indonesian employment regulations and tax obligations.

 

Why join KIAT?

The Australia Indonesia Infrastructure Partnership (Kemitraan Indonesia Australia untuk Infrastruktur - KIAT) offers meaningful opportunities for each individual member of our team to grow, make an impact and leave a legacy for local communities, globally.

By joining KIAT, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook.

 

How to apply

1) CV

2) Statement (of up to 1,000 words) addressing the candidate's skills and experience, and outlining the relevance to the role

3) Two referee names, position details and contact information

4) Please apply from the following link : https://clientapps.jobadder.com/41217/cardno/3629590;

 

Closing Date

The position closes on 16 November 2020

 

About Cardno

We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years' experience in designing, developing and delivering sustainable projects and community advancement programs.

Notice to recruitment agencies: Please note that Cardno does not accept unsolicited resumes from recruiters or recruitment agencies. 

Cardno is an equal opportunity employer.

Cardno is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. Recruitment and selection procedures reflect this commitment and may include relevant criminal record checks.

Cardno is committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), Child Protection and bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.

Due to the anticipated volume of applications, only shortlisted candidates will be contacted.

www.cardno.com/careers